The Links at Santa Rita Springs HOA

PO Box 262
Green Valley, AZ 85622
 

Email: hoa@thelinkshoa.org

 

 

2013 Annual Minutes

   
 

 The Links at Santa Rita Springs Home Owners Association

Annual Meeting Minutes

January 19, 2013

 (Unapproved)

The Links at Santa Rita Springs HOA Annual Meeting was held in the Fiesta Room at  the Springs GVR Social Center in Green Valley, Arizona on Saturday, January 19, 2013 at 9:00 AM.

CALL TO ORDER:  The meeting was called to order by President Tom Sparby at 9: am.

DIRECTORS PRESENT:   Tom Sparby, Gloria Combs,  Ed Frantz, Carol Klapmeier, Norbert Bisek, Hank Glieden, John Scarlott, Gordon Somerville and Gerald Vigoren.

MEMBERS IN ATTENDANCE:  There were 34 members present including the Board. Nomination/Election Committee Chairman Carole Blazick announced that ______ Ballots were returned.  Ballots had been mailed to all homeowners on January 2, 2013  and notices were posted in the communications boxes by Carol Klapmeier, Secretary.

The minutes of the previous annual meeting held on  January 25, 2012 were approved with the following correction:  Sentence in the Treasurerís Report reading ďEd explained while our CC&Rís do not allow our annual dues to be lowered, a refund is allowed if the Board agrees.Ē Should read,  Ed explained while our CC&Rís do allow our annual dues to be lowered, a refund is allowed if the Board agrees.Ē  Ed intended to make the  point that if the board lowers the dues, there are restrictions on raising the dues the following year.

MOTION:  That the minutes be approved as corrected.  MM/SC  (Motion made, seconded and carried.)

PRESIDENTíS REPORT:  President Tom Sparby  announced that his tenure was up & he would be leaving the board after this meeting.  He pointed out the several accomplishments that had been made this year and thanked the members of the Board for their support.  He suggested that Hank Glieden continue to be our Bufflegrass expert and lauded the progress the Links has made in controlling this invasive species under Hankís vigilance.

MOTION:  That we give a special thanks to our president, Tom Sparby,  for his leadership.  MM/SC.

VICE PRESIDENTíS REPORT:  Gloria Combs announced that a new contract with Waste Management was signed.  There will be two bulk trash pickups one in April & another in October.  She announced that the surcharge for fuel had been removed from our quarterly bills, but that we should expect a 4% to 5% increase in the fees next year.   Waste Management  offers a vacation discontinuation of service with a small reinstatement fee.

TREASURERíS REPORT:  Ed Frantz presented the Budget for 2013 & the Income/Expense Report for 2012.  He announced that he had brought the Certificates of Deposit for anyone to inspect and that the books are open to anyone who wishes to inspect them at his home.

There followed a discussion on the pros & cons of maintaining such large reserve funds.  President, Tom Sparby announced that at the January 15 meeting the Board of Directors passed a motion to reaffirm  the reserve fund goals set by previous Boards of Directors.

LEGAL AFFAIRS COMMITTEE:  Gordon Somerville announced that while there had been no legal issues to address this year he had taken the opportunity to attend educational meetings offered by GVR, and felt comfortable that the Links is in good standing in this regard.

ARC/COMLIANCE:  John Scarlott announced that the Links web-site provides the forms necessary for home owners to request clearance for making changes to their property.

STREETS AND PROPERTIES:  Norbert Bisek announced that pursuant to a motion passed by the Board at the January 15 meeting, the streets in the Links will be seal coated in 3 to 4 weeks.  Carmen Scarlott will make the announcement as to exact schedule via email and notices will be posted in the communications boxes.  Further, he stated that in 10 to 15 years we will have to do major repaving to our streets at a cost of $90,000 to $250,000 in todayís dollars.

It was suggested from the floor that we seriously consider getting a licensed engineer to assess the situation before we do any major work on our streets.

LANDSCAPE COMMITTEE:  Gerald Vigoren stated that it has been a good year with regard to loss of plants in our common areas.  We should expect to see some loss after the recent unusually cold weather.

We are fortunate to have the landscaper we have who is very reliable & reasonable in his charges.

Hank Gliedon announced that the buffelgrass continues to be an ongoing concern.  It had invaded the house at 2861 S. Greenside Pl. which is in foreclosure.  The proper procedure in combating bufflegrass is to spray it with Round-up Plus regularly and do not pull it.  It can take up to 3 years to succeed in eradicating it.

Adding a pre-emergent now can also help.

An announcement in our recent electric bills offers a county presentation on January 26 through the Sahuarita Department of Public Works.

OLD BUSINESS:  The question of the house at 2861 S. Greenside Pl was discussed.  This is the first foreclosure the Links has had in 14 years.  We will file a lien against the property for the unpaid dues.

Several efforts have been made to get the bank to see to the maintenance of the property.   Now, our only  choice is to maintain the exterior ourselves in order to preserve the property values in the entire neighborhood. 

SUNSHINE COMMITTEE:  Pat Bishop is the chairman.  Get well & condolences are sent out by this committee as needed.  We should all keep her advised of any needs in the Links that we become aware of.

SOCIAL COMMITTEE:   Judy Miller reminded the membership of the upcoming Potato Bake on February 21, 2013.  It is hoped that all will attend.

NEW BUSINESS:  It was announced that Ed Frantz will be leaving the Board at the end of 2013.  Tim & Jane Perkins would be willing to work with him during the year to  computerize the books & serve as Treasurer in the coming term.  The purchase of a computer will be addressed by the new Board of Directors.

There being no further business to come before the membership, the meeting was duly adjourned at 10:15 A.M.

Respectfully submitted,

Carol Klapmeier, Secretary

   
 

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