THE LINKS AT SANTA
RITA SPRINGS ANNUAL MEETING
January 22, 2009
John Alley, Holly Arvanites, Margie Glieden, Tom Myers, Ron Perlman,
Carmen Scarlott, Gerald Vigoren
Directors Absent: Fred Bader
The meeting was
called to order by Tom Myers, president, at 9:02 A.M
Election Chairperson, was not able to attend the Annual
Meeting. In her place, Ed Frantz announced that there was a
quorum for the meeting. It takes 51% of the membership or 48 ballots
A copy of last
year’s minutes was provided homeowners as they entered the meeting.
MOTION: Moved that
we waive the reading and approve the Minutes of the 2008 Annual
Meeting. M/S/C (Motion/Seconded/Carried)
President, called on Ron Perlman, Secretary, to
comment on the Agenda item: Proof of notice of meeting or waiver of
notice. Ron mentioned that proof of noticed was covered by the Jan 2nd
mailing to all homeowners, postings in the communication cabinets,
and emails sent to everyone a week prior to the Annual Meeting.
In completing his
tenure as President, Tom Myers thanked fellow board members for
their service. Special thanks went out to both Fred Bader and Marc
Dallanegra for their respective roles as Physical Plant and
Tom reported that
the ballots and cover letter sent to all homeowners had to be
reprinted because a homeowner, who initially agreed to serve
on the board, requested his name be taken off the ballot.
Therefore, the current HOA Board has one vacancy.
Tom Myers called on
John Alley, Treasurer of the HOA, to provide the yearly
Treasurer, reviewed the following documents:
Links HOA Balance Sheet.
Links HOA Income – 2008.
Links HOA Income and Disbursements – 2008 Summary
by Quarter (Cash Flow Statement).
Links 2008 Budget (Approved).
Links Reserve Position Statement (Adopted Oct 18.
Reprint of an article about an HOA that imposed
Our total assets of
$108,275 have more than doubled from 2004 year end assets of 52,629.
Our income is derived from dues of $445 per home. Money from a
homeowner who died after paying his 2009 dues was included in the
2008 totals. Five houses sold resulted in transfer fees of $70 per
home. Our cash, with the exception of Operating Funds,
are in CDs which have earned $3,300. Our total income was $46,114.
Our three main
expenditures are landscaping, gates and electricity. Total
disbursements vs. budget adjust to 83%. This adjustment
reflects money that was not spent but transferred to our Reserve
Funds. In October, the Board approved moving $35,755 from
operations to Reserves of which $ $8000 was budgeted. The additional
funds came from money that accumulated in Operating Funds over the
past two years.
The Links 2008
Budget has few changes from the 2007 Budget.
John Alley talked
about the need to continue to build up our Reserve Funds to cover
the costs of future expenditures such as:
1. Resealing and
patching the streets every three years - $15,000
re-paving of streets - $150,000
mechanisms of both gates – 12,500
Non dedicated reserves (contingency) - $100,000 (curbs, sidewalks,
The purpose of
building up our reserves is to avoid special assessments and
eliminate the need to borrow money.
John is planning to
research other HOA’ s income, spending, and reserves. He plans to
have an analysis completed in time for next year’s annual meeting.
Gerald Vigoren, Landscape Coordinator, reported that due to mild
winters in 2007 and 2008, we did not have any significant
tree damage. However, there was a lot of rain that resulted in weed
35 tons of gravel
was placed behind houses on the northwest side of Fade Drive. An
additional 35 tons will be put there this year. The area was also
treated with pre-emergent to inhibit the growth of weeds.
2 tons of larger
gravel and 4 large rocks were placed at the north end of Wedge Way
in front of the path to the 4th hole. This was done in
response to golf course maintenance vehicles that were spilling
gravel and dirt on our streets. This generated complaints from the
Fairways HOA who use the path to get to Abrego. Two of the large
rocks were subsequently moved to allow golf carts to pass through. Gerrald
met with Jeff Bogner, Golf Course Superintendant, who was
accommodating, and said his men will no longer drive through that
path. Jeff also agreed to clear the arroyo along Chipshot Drive.
Our landscaper will finish the cleanup work.
In a response to a
homeowners question, Gerald will have our landscaper add additional
gravel to those common areas where the gravel has become sparse.
Doris Pilemalm and Hank Glieden for their help. Early in the spring,
Doris surveyed the common areas along Abrego and developed a master
plan factoring the size, amount, and color of future plantings, and
this year we put in about 35 new plantings. Hank planted about 40
-50 cacti along the common area in a barren area behind Fade Drive
near Abrego. It would take a few years before any significant
difference will be seen.
Election of Directors:
Ed Frantz announced
that 81 ballots of the 94 mailed out were returned. All
nominees were approved for service on the 2009 board. Tom announced
that Anita Lichter agreed to serve as the new President
The meeting was
adjourned at 9:32 A.M.
Respectfully submitted by Ron Perlman, Secretary