THE LINKS AT SANTA
RITA SPRINGS ANNUAL MEETING
January 25, 2007
Present: John Alley, Fred Bader, Harry Cook, Marc Dallanegra, John
Fanning, Ed Frantz, Juan Lichter, Ron Perlman, and Manny Ventura
The meeting was
called to order by John Fanning at 9:00 am.
Election Chairperson, announced that we received 88 ballots out of
94, and we had a quorum for the meeting. It takes 51% of the
membership or 48 received.
A copy of last year
minutes was provided homeowners as they entered the meeting.
MOTION: Moved that
we waive the reading and approve the Minutes of the 2006 Annual
meeting meeting. M/S/C (Motion/Seconded/Carried)
John Fanning called
on Ed Frantz, Treasurer of the HOA to provide the yearly financial
report. John also noted that Ed Frantz has served on the board for
four years and will not be able to serve another term.
According to the
Bylaws, a person can serve two, two year terms and then must sit out
a year before standing for election. In February of this year,*we
knew that Ed was leaving and prevailed upon John Alley to work with
him in order to insure a smooth transition of the Treasurer’s
provided an abbreviated version of the 2006 Financial
Compilation and reviewed the following:
1. Income – 2006
2. Income & Disbursements – 2006 (Cash flow
3.Disbursements – 2006
4. Balance Sheet
5.Links 2007 Budget
compilation is about 90 pages and is available to all homeowners to
review . It contains all of the above sheets, every bank account
statement, copy of all bills, etc.
mentioned our current year end total assets are at $69k. When he
started 4 years ago it was $30k. We have been saving about $10k per
year to put into our reserves for possible future expenses. In
2006, we took $10,800 from our reserve to pay for paving and sealing
the streets and repairing cracks.
In response to a
question about the increase in the landscape budget for 2007, Ed
stated it was due to added expenses for adding plants to the arroyo,
as well as a projected increase in the amount our landscaper will
charge. This very likely will happen with passage of the increase in
the minimum wage producing higher labor costs It was also mentioned
that the landscaper will fix the drains (weep holes from homeowners
walls adjacent to common area).
A question as to
why we are budgeting $8,000, and putting this money into the streets
& property reserves in one year when we can do it over three years
was presented. Ed said that any major expenses will probably be
with the streets and that is why the board decided to build up the
reserves in streets & property instead of putting it in the non
We received an
estimate for repaving our streets of $110,000. Since our streets
will need paving in 10-12 years the real cost could well be above
$250,000. The board decided to put funds away for this instead of
having to assess homeowners or borrow money in the future. A
discussion as to whether current homeowners should pay for this if
they are not going to live here followed. The discussion also
covered the pros and cons of lowering the dues or issuing a credit,
thereby keeping a lower reserve fund. The consensus of those present
was to keep the dues the same and continue to put money into the
reserved for the future.
Coordinator John Alley, updated the Physical Plant Survey and
reviewed what was included in the survey. From that document a check
list was created. John and Fred Bader reviewed the items on the
check list and determined that our common railing needed painting.
volunteered his time to paint all the railings. John also
encouraged the board to keep setting aside funds (without increasing
dues) for resurfacing the streets and thought that $250,000 was a
conservative estimate. John also provided a history of the east side
gate problems and said we may have to increase reserves to deal with
wear and tear of the gates and electronics inside.
John said that this
year we will have to evaluate the gate service provider and develop
an alternative source if necessary, and develop a plan, when and if
the gate components need updating. There are sidewalk areas that
need to me monitored. The curbs are very thick and have lots of
little cracks in them. For now they are ok but need to be watched.
everyone to avoid parking on the curbs and make sure your
landscapers and service providers don’t park on the curbs. Fixing
them will be very expensive.
John provided an
overview of the erosion problem along the 8th fairway at
Torres Blancas. He wrote a letter to the owner of the golf course
which was routed down to the golf pro who said he will have a
decision as to what they will do to rectify the problem. Fred
Bader, as the new Physical Plant Coordinator will follow up.
Many Ventura talked about problems where some of our plants cannot
take the heat and or cold and therefore die. Therefore, we need to
look for replacements that will do well all year round. Many also
talked about trees and the common areas, and said that our objective
is to have the common areas looking good. Many thanked Judy Miller
and Dorris Pilemalm for their help. In 2007, the common areas will
be revised and the front entrance on the west side will be upgraded.
reported that over the last few months, the board has worked to
insure a smooth transition from the previous board, and its
functions to the new board in terms of the officers and
John introduced the
nominees for the 2007 board. Carol Blazick, Election Chairperson,
announced that all nominees were approved for service on the 2007
board. John introduced the new board and informed everyone of the
following changes subject to approval by the new board following the
1. Tom Myers agreed to be President.
2. Holly Arvanites agreed to be Vice President.
3. Margie Glieden agreed to be ARC/Compliance
4. Fred Bader
agreed to be Physical Plant Coordinator.
5. Gerald Vigoren agreed to be Landscape
6. Carmon Scarlott agreed to be Legal Affairs
The officers for
the 2007 board will be officially nominated and confirmed at the
organization meeting that will take place directly after this
meeting. They will be joined by:
1. John Alley,
2. Ron Perlman, Secretary
Dallanegra, Community Affairs
At the end of the
meeting John Fanning informed everyone to pick up a packet
containing the following:
Self addressed stamped envelope for ballot
2. Ballot (Amended and Restated Bylaws).
3. Amended and Restated Bylaws.
4. Homeowners Guidelines and Rules Enforcement
5. Homeowner Member Directory
Those not in
attendance at the meeting will have their packets delivered, and in
a few instances, packets may have to be mailed.
John thanked Juan
Lichter for his work on the revised Bylaws, as well as his work on
the CC&Rs that were approved last year. Juan was also thanked for
his work on the new Homeowners Guidelines and Rules Enforcement that
was done collaboratively via committee, with help from Denny
Arvanites who worked on the original guidelines.
The meeting was
adjourned at 9:54 A.M. with the newly elected board to meet
submitted by Ron Perlman