The Links at Santa Rita Springs HOA

PO Box 262
Green Valley, AZ 85622
 

Email: hoa@thelinkshoa.org

 

 

2015 Minutes

   
 
 

December 15, 2015
The Links HOA Board Meeting
MINUTES

The Links HOA Board of Directors met at 9:00 AM, on December 15, 2015, in the Fiesta Room at the Springs in Green Valley, Arizona.  Directors present were: Michael Clemens, Tim Perkins, Mike Malenfant, John Bloomfield, Tom Sparby, Gerald Vigoren and Pat Vincent. Members Ron Perlman, Carmen Scarlott, Bruce Palese and Janie Perkins was also in attendance.

President Michael Clemens called the meeting to order at 9:00 AM.

The Minutes from the November 17, 2015, meeting were approved as written.

Treasurer: Tim Perkins had presented the following financial reports via email: Reserve Report, Budget vs. Expense Report, Balance Sheet and Budget Comparison. The Non-Designated Reserve CD’s total $71,736.48. The Streets & Properties Reserve CD’s total $114,588.25. Income for November was $4.25. Total expenses for the month ending November 30, 2015, were $1,621.90.

The Treasure's report was accepted.

President:  Michael Clemens reported the Waste Management fees will be increased from $15.50 per month to $16.82 per month. The billing will be done every three months instead of every four months. Michael C. asked Waste Management to send the new contract to him. Treasurer Tim Perkins reported the last contract was signed on January 1, 2013.

Vice President’s Report: Tom Sparby said there was a need to have some re-wiring done on the west gates to accommodate the Christmas lights and the cost for that was between $80 and $90.

Secretary: Pat Vincent

A.     A draft of the 2016 Ballot was presented. Because there are enough candidates to fill all the vacancies, there will be no need for write-ins (per attorney Carolyn Goldschmidt).  Candidates for the seven vacancies are: Michael Clemens, Michael Malenfant, Tim Perkins, Gerald Vigoren, Carmen Scarlott, Bruce Palese and Pat Vincent.

B.     The Annual Meeting packets will contain the 2016 ballots, the President’s letter, the 2016 Annual Meeting Agenda, the approved 2015 Annual Meeting Minutes, the 2016 Budget, the membership roster and the Age Verification forms and stamped self-addressed envelopes. If the new Bylaws have been received in time, the copies (with the changes marked in red) will be included in. The Annual Meeting packets will be mailed or hand-delivered the first week in January.

C.     Pat expressed the need for a separate computer to use for Links business. That computer will be passed on to the next secretary and will serve as the “principal office” for our HOA.  Ron Perlman has offered to help set the computer up and suggested using the Drop Box as a back–up. There are several free programs that will be sufficient for our needs.

A Motion was made, seconded and carried to purchase a lap top computer for the secretary at a cost of no more than $600.00. We will have webmaster Ron Perlman put the necessary programs on it.

COMMITTEE REPORTS

Legal Affairs: Michael Malenfant reported on the following:

A.     The first draft of the amended Bylaws have been received from attorney Carolyn Goldschmidt. The Board will go over those changes at the Work Shop immediately following this meeting.

B.     No one had any comments about the Arizona Planned Community Statues.

C.     Information about forming the required Audit Committee will be discussed at the Work Shop.

Physical Plant: Tom Sparby

Landscape: Gerald Vigoren reported the Landscapers had been very busy.

A.     The rock-rivers have been completed to the south side of the east gate and only the north side is left to do. 

B.     Bruce Palese has prepared a Project List for the Landscaper of things that need to be completed.

C.     Dave Morales has been asked for quotes for repair and/or replacement of the cover for the high voltage box at the west gate. The wood has rotted and replacement may be the better option.

D.     The need to hire a tree removal company was discussed because our landscaper does not have the time or the equipment to do the job.

E.      The homeowner at 2646 Fade Drive has offered to split the cost of removing two mesquite trees from the commons area in the rear of his house.  The branches extend into his property. Gerald will get bids to have this done.

ARC/Compliance:  John Bloomfield reported there were no compliance problems or ARC requests.

Communication/Community Affairs: Carmen Scarlott reported the Links’ December 10th Christmas party was well attended.

New Business: A Motion was made, seconded and carried to write a $125.00 check for our landscaper, Dave Morales, to take his crew to Christmas lunch.

The meeting was adjourned at 9:50 AM by President Michael Clemens. 

Respectfully Submitted, 
Patricia Vincent, Secretary

November 17, 2015
The Links HOA Board Meeting
MINUTES

T November 17, 2015, in the Fiesta Room at the Springs in Green Valley, Arizona.  Directors present were: Michael Clemens, Tim Perkins, Mike Malenfant, John Bloomfield, Tom Sparby and Pat Vincent. Member Carmen Scarlott was also in attendance. Gerald Vigoren was abscent.

President Michael Clemens called the meeting to order at 9:00 AM.

The Minutes from the October 20, 2015, meeting were approved.

Treasurer: Tim Perkins had presented the following financial reports: Reserve Report, Budget vs. Expense Report, Balance Sheet and Budget Comparison via email. The Reserve Fund has a balance of $170,223.76. Income for the month was $222.65. The Total Assets are $199,729.90. Total Expenses for the month ending October 31, 2015, were $2,294.46

The Treasure's report was accepted.

A.     Tim Perkins reported the dues notices will be emailed to Links Members around December 1 and he will mail the notices to those who do not have email addresses. He asked Secretary Pat Vincent to post copies of the dues notices on the community bulletin boards.

B.     Tim received an email inquiry from a local home care service offering to host a social event to introduce their business. He will decline that request via email.

C.     Tim had received a telephone inquiry about raising the walls of a residence. He directed the information to ARC Chairman John Bloomfield and discussion followed.

A Motion was made and seconded and unanomously passed to maintain uniformity on the walls separating homeowners’ lots from the Commons Areas.

President:  Michael Clemens reported on the following:

A.    A homeowner who had expressed displeasure about the placement of the new bulletin board on the corner of Fade Drive and Wedge Way had been invited to attend today’s meeting, but did not attend.

B.     The need for an Audit Committee was discussed and more information will be forthcoming.

C.     No additional names have been submitted to be added to the 2016 ballots. The names that will be on the ballots will be Michael Clemens, Michael Malenfant, Tim Perkins, Gerald Vigoren, Bruce Palese, Carmen Scarlott and Pat Vincent.

A Motion was made and seconded and unanomously passed to expand the 2016 Board of Directors from seven (7) to nine (9) members.

Secretary: Pat Vincent reported on the following:

A.     Carole Blazick will serve on the Nominations Committee. She and Pat Vincent will count the ballots.

B.     The Annual Meeting packets will contain the 2016 ballots, the President’s letter, the 2016 Annual Meeting Agenda, the approved 2015 Annual Meeting Minutes, the 2016 Budget, the membership roster and the Age Verification forms. If the new By-Laws have been received, the copies and a ballot to approve them will also be prepared.

C.     The Annual Meeting packets will be mailed or hand-delivered the first week in January.

COMMITTEE REPORTS

Legal Affairs: Michael Malenfant reported on the following:

A.     The By-Laws have been sent to the attorney Carolyn Goldschmidt and should be returned to him in two weeks. Approval of the amended By-Laws requires a) a quorum of homeowners returning ballots and b) two thirds of the returned ballots in favor of amending the By-Laws.

 

B.     Michael Malenfant attended the GVC monthly meeting in place of Michael Clemens to follow up on the Master Association’s desire to reduce the speed limit on the East Frontage Road. A motion was made by GVC to send the request on to ADOT.  During that meeting, an update was presented by Pima County on the status of the intersection of Continental and White House Canyon Roads. GVC is recommending a follow-up meeting to discuss the intersection with residents of La Posada Continental School personnel, and businesses in the area affected by the intersection.

Physical Plant: Tom Sparby reported a homeowners request to replace a street light has been take care of. He spoke to the landscaper about replacing/repairing the veneer in an area near the west gates and that will be taken care of soon.

Landscape: Gerald Vigoren was absent

ARC/Compliance:  John Bloomfield reported there were no compliance problems or ARC requests.

Communication/Community Affairs: Carmen Scarlott reported the Links’ Christmas party will be held December 10 at the Coyote Grill.

The meeting was adjourned at 9:50 AM by President Michael Clemens.

Respectfully Submitted,
Patricia Vincent, Secretary

September 15, 2015

The Links HOA Board Meeting

MINUTES

The Links HOA Board of Directors met at 9:00 AM, on October 20, 2015, in the Fiesta Room at the Springs in Green Valley, Arizona.  Directors present were: Michael Clemens, Tim Perkins, Mike Malenfant, Gerald Vigoren, John Bloomfield, Tom Sparby and Pat Vincent. Member Bruce Palese was also in attendance.

President Michael Clemens called the meeting to order at 9:00 AM.

The Minutes from the September 15, 2015, meeting were approved.

Treasurer: Tim Perkins presented the following financial reports: Reserve Report, Budget vs. Expense Report, Balance Sheet and Budget Comparison. A new CD was purchased making the total added to the Streets and Properties Reserve for this year $13,607.76. The Reserve Fund has a balance of $186,269.02. Total Expenses, including the Reserve’s allocation for the month ending September 30, 2015, were $17,145.58. Income for the month was $514.87.  The Total Assets are $201, 801.71

The Treasure's report was accepted.    

Tim presented the 2016 Budget.

A Motion was made, seconded and passed to approve the 2016 Budget as presented.

Tim has checked into the proposed electronic balloting but will need more time and information to make a recommendation. Balloting for 2016 will continue to be done as usual. The process change to electronic ballots will be discussed in the future. He also presented The Links Annual Assessment Notice that will be sent in December to all members.

President:  Michael Clemens asked Secretary Pat Vincent to include the letter sent on October 13, 2015, to the Fairways HOA President Dave Coney regarding golf course access with this month’s Minutes. 

A.     Nominations for the 2016 Board of Directors was discussed. The Board members who are eligible to run again this year have agreed to submit their names for the ballot. Bruce Palese has expressed interest in serving and the Communications Chairman will become a voting member. Pat Vincent will talk to Carol Blazick about heading up the Nominating Committee. Carmen Scarlott will be asked to email all HOA members asking anyone interested in having their name put on the 2016 ballot to contact Pat Vincent.

B.     A letter of concern from an HOA member raised traffic safety concerns about the placement of the new bulletin board on Wedge Way and Fade Drive. Safety and asthentics concerns were discussed. The new bulletin board will be rotated to face the same way as the smaller bulletin board.

A Motion was made and seconded to rotate the new bulletin board parallel to the small board located on the corner of Wedge Way and Fade Drive due to safety and asthentics concerns about the placement. The Motion passed 6 to 1 with Gerald Vigoren voting no.

C.     Michael recently attended the SRMHOA (Master Association) meeting and made the following report:

a.       The 2016 SRMHOA dues will be lowered to $3.75 per household.

b.      The Water Line Insurance Program that was recently promoted by the Green Valley Council is not applicable to water lines that are not part of a public water system.

c.       HOA’s along the East Frontage Road have requested support to lower the current speed limit from 50 MPH to 40 MPH, the same speed limit as the West Frontage Road for safety reasons.

A Motion was made and seconded to request the Green Valley Council to request the speed limit between Continental Road and Canoa Ranch be lowered to 40 miles per hour. The Motion passed 5 to 2 with John Bloomfield and Pat Vincent voting no.

Secretary: Pat Vincent had nothing to report.

COMMITTEE REPORTS

Legal Affairs: Michael Malenfant reported the By-Laws have been sent to the attorney Carolyn Goldschmidt. The attorney suggested removing the wording “A Director may serve two (2) consecutive two-year terms”, and replacing it with: “At the end of a two-year term, a Director may elect to qualify for and be nominated for another two-year term or remove himself as a candidate for the Board of Directors. There are no term limits. A Director may run for as many two-year terms as they wish to serve.  A Motion was made, seconded and passed to change the wording in the By-Laws as suggested by attorney Carolyn Goldschmidt.

Michael explained that our CC&R’s require annual age verification. He and Pat Vincent presented a draft of the form that will be sent out with the annual member packets. (A copy is attached).

A Motion was made, seconded and passed to approve the Age Verification Survey/Statement of Compliance form as written and to include it with the annual packets. 

Physical Plant: Tom Sparby reported a problem with the West gate not closing properly was able to be corrected by the technician from the gate Maintanece Company’s office.

Landscape: Gerald Vigoren reported the additional landscaping by Dave Morales is coming along very well and nearly complete.  A great deal of trimming done in the coming month.

ARC/Compliance:  John Bloomfield reported there were no problems.

Communication/Community Affairs: Carmen Scarlott was absent.

The meeting was adjourned at 9:55 AM by President Michael Clemens.

Respectfully Submitted,
Patricia Vincent, Secretary

September 15, 2015

The Links HOA Board Meeting

MINUTES

The Links HOA Board of Directors met at 9:00 AM, on September 15, 2015, in the Fiesta Room at the Springs in Green Valley, Arizona.  Directors present were: Michael Clemens, Tim Perkins, Mike Malenfant, Gerald Vigoren, John Bloomfield, Tom Sparby and Pat Vincent. Carmen Scarlott was also in attendance.

President Michael Clemens called the meeting to order at 9:00 AM.

The Minutes from the May 19, 2015, meeting were approved as modified. (The May Minutes should have stated the “landscape replenishment has been added as a line item in the Reserves Schedule” rather than a line item in the 2016 Budget).

Treasurer Tim Perkins presented the following financial reports: Reserve Report, Budget vs. Expense Report, Balance Sheet and Budget Comparison. The August cash flow has a small amount of interest income from a matured CD. Expenses amounted to the normal commons area maintenance and additional funds paid for the refurbishing of our river-rock beds.  A $28,530 CD matured and was transferred to the checking account to cover expenses for the balance of this year. The CD was from the collection on membership dues in January of this year. A portion of the dollars currently in the checking account will be reinvested in an interest-earning account with approximately $10,000 moved to the street reserve.

Expenses as of September 1, 2015, totaled $ 2,284.16. The HOA's assets amount to $204,842.66.

The Treasure's report was accepted.

Tim gave an update on the Dues Collection Procedures Policy. The Board of Directors, or a management company if one is hired, will begin collection procedures when an individual homeowner is delinquent in paying their assessment as follows:

1. When an individual is delinquent 30 days a letter will be sent advising the homeowner they are delinquent 30 days and a $35 late fee has been assessed as of the 15th of January. They will also be advised that interest begins to accrue as of the 31st day of the delinquency in the amount of 1.25% per month (15% annual).

            2.  When the homeowner becomes delinquent 60 days, a second letter will be sent advising the        homeowner they are now 60 days in arrears reminding them of the late fee and the accrued interest now due.

3. If the assessment is still not paid after 90 days a Demand Letter requesting payment of the assessment, late fees and interest will be sent by registered mail requesting payment of the assessment, late fees and interest will be sent with a requirement the amount due to be paid in 10 days from the date of the letter.

If the homeowner has not responded to the correspondence, the account shall be turned over to legal counsel for collection.* If the homeowner responds to the correspondence, the Board shall evaluate the situation to determine whether to send the account to legal counsel for collection or negotiate a payment arrangement with the homeowner.  After a Demand Letter has been sent, legal counsel may record a lien against the homeowner's property.

The Board is the only entity which will have the authority to negotiate a reduction of the debt or the authority to waive any assessments or fines.  If a case has been referred to legal counsel, the Board may waive fines or late fees with approval of counsel, however, the homeowner will be responsible for all other fees and expenses incurred in the assessment fee collection. If the case has not been referred to legal counsel, the Board may enter into reasonable written payment arrangements.

*Prior to turning an account over to legal counsel for collection the Board needs to determine if it is financially prudent to do so. The Board has the ability to continue its own collection efforts.

 A Motion was made and passed unanimously to approve the Dues Collection Policy as written.

Tim presented a draft of the 2016 Budget. Following a discussion, changes will be made and presented for approval at the October 20th Board Meeting.

Balloting process change suggestions will be discussed at the October meeting.

The Board agreed to the request from Friends Indeed to make a ten minute presentation about their program at the Links Annual Meeting on January 20, 2016.

President Michael Clemens asked Secretary Pat Vincent to send a letter to the Fairways HOA President Dave Coney regarding golf course access.


Secretary Pat Vincent reported all the board meetings for the rest of 2015 will be held at 9 AM on the third Tuesday in the Fiesta Room at the Springs. The board meetings for 2016 will be held in the same location, but we will meet on the third Monday of each month at 3:00 PM. The Links HOA Annual Meeting will be held on Wednesday, January 20, 2016, in the Anza Room at the Springs.

COMMITTEE REPORTS

Legal Affairs: Michael Malenfant reported the By-Laws will need one more revision to include the Dues Collection Policy. The Board has reviewed and approved the changes and the By-Laws will be sent to the attorney. They should be ready to present to the membership at the Annual Meeting.

Michael Malenfant presented information on the revised Pima County Flood Hazard Map showing Links commons areas lie in the floodplain. The Board determined the cost of flood insurance would be more expensive than the cost to replace plantings in the event they were damaged.

Physical Plant: Tom Sparby had nothing to report at this time.

Landscape: Gerald Vigoren reported the additional landscaping contract with Dave Morales is 85% complete at this time.  The west side of Abrego should be completed in two more Saturday work days and the east side will then begin. Gerald complimented volunteer Bruce Palese on the hours he has spent helping with this project. One hundred eighteen river-rock drains will have been redone when the project is finished.

ARC/Compliance:  John Bloomfield reported two parking and one weed issue has been resolved.


Communication/Community Affairs Carmen Scarlott has ordered the new community bulletin boards and expects them to be installed this month.

The meeting was adjourned at 10:05 AM by President Michael Perkins.

Respectfully Submitted,  

Patricia Vincent, Secretary

THE LINKS HOA BOARD MEETING

MAY 19, 2015 MINUTES

(Corrected)

The President, Mike Clemens called the meeting to order at 9:00AM.

Present were Mike Clemens, Tom Sparby, Tim Perkins, Katie McLeod, John Bloomfield, Gerald Vigoren, and Mike Malenfant. Also present were Carmen Scarlott and Bruce Palese.

The President and Vice President: no reports.

Tim Perkins, Treasurer, presented the following financial report for the month of April. Expenses totaled $1,661.81 of which $1,169.46 were related to landscape maintenance and $458.01 for utilities.  Because of the timing of TEP billings, two months expense were paid in April.

The HOA’s assets amount to $210,300.69 with $202,104.21 in designated reserves. (The reserves are in anticipation of future needs including, repair of roads, replacement of gates and sidewalks, etc.)

There will be an additional $2,000.00 in HOA dues collected the 1st of June.  Also there will be transfer fees to add to the cash account.

The Secretary’s minutes from the April 20, 2015 meeting were approved as written. Katie McLeod moved that Pat Vincent replace the current secretary (Katie) for the rest of the 2015 term.  Mike Malenfant seconded the motion and it carried.

COMMITTEE REPORTS:

ARC:  John Bloomfield reported another problem with a truck staying parked in the owner’s driveway on Greenside Place.  He had sent email to the owner but received no response in return. He wanted some guidance of what he should do.  It was recommended that he send a certified letter to the owner.  It should contain the complaint and also the method for the owner contesting the complaint (from the Board).  Ron Perlman has a list of various infractions of the rules, the length of time to comply and fines that would apply for noncompliance.

Common Area: Gerald reported on the progress of laying the river rock in the drainage ditches.  He thought it would take 2 year to accomplish this project at the present rate. Most of the Directors thought that 2 more years would be too long to wait to finish the project. The conclusion was that it would be worthwhile to hire 2 extra men to work on Saturdays to concentrate just on this project. Gerald said he would look into. He also estimated that it was going to cost between $3,500 and $4,000 to complete the work. Mike Malenfant moved that the landscape replenishment should be a line item in the Reserves Schedule and provide the extra funds for the rock and work out of the reserve fund.  The motion was seconded and the motion carried.  Mike Malenfant moved and Tim seconded that Gerald create a separate contract with David Morales for the river rock project. Motion carried.

LEGAL: Mike Malenfant presented a letter allowing the Fairways golf carts to come across our common area to access Abrego.  The informal agreement had been drawn up in 2007.  The President asked Mike to draft a letter to the Fairways stating that this privilege could be revoked at any time.

By the end of 2015, the Links HOA By-laws Changes should be completed.

Chairman of Community Affairs: Carmen Scarlott presented the costs of adding one extra bulletin board beside each of the current ones.  The approximate total cost would be $735.25.  John Scarlott will put boxes and bulletin boards together which will save some money. Katie moved and it was seconded that this project should be done.  The motion carried (Note there is not enough room in the boxes for all of the messages that go out each month.).

Meeting was adjourned at 10:05AM

Respectfully Yours Katherine McLeod, Secretary.

LINKS BOARD OF DIRECTORS MEETING
APRIL 21, 2015
MINUTES

Present were Mike Clemens, Tim Perkins, Tom Sparby, Gerald Vigoren, John Bloomfield, and Katie McLeod.  Also present from the membership were Bob Hawk, Carmen Scarlott, and Bruce Palese.

The Minutes of the March 17, 2015 meeting were approved as written.

Treasurer, Tim Perkins reported total expenses for March 2015 were $2,411.89 which included the quarterly maintenance bill for the gates, also for maintenance of the Common Areas, utilities, and website fees. Income for month of March was $644.26 consisting of interest, a transfer fee, and the balance of member dues on the sale of the Glaser property.  The Links has reached 95% of our 2015 income goal and has spent 14% of the budgeted expense.  Total Cash and money in CDs was $211,947.68.

Katie McLeod moved that the split payment of dues be disallowed (in the future).  John Bloomfield seconded the motion.  The motion carried.  Tim will notify the membership of this change.

Mike Clemens reported that the contract with Waste Management time was up in 2016.  The Company allows a once a week pickup if for household who make this request.  It would not apply to all households.

He had spoken to Madonna Moess at 2687 S. Fade Dr. about leaving her car in the driveway day and night. He noted that we had to be fair to all HOA members and she was out of compliance with the HOA rules.  She said it was a short term issue and would keep her vehicle in her garage as soon as possible.

ARC Chair John Bloomfield had also dealt with this matter.

GVC Representative, Mike Malenfant had attended the last GVC meeting and the Board approved the addition of the Madera Reserve HOA as a member of GVC.  There are 245 homes in that HOA out of 302 sites which means additional income for GVC.  There are several more HOAs interested in joining GVC.  However, there is one HOA hedging on returning to the GVC Membership which mean losing out on about $7000 per year.  Without additional income, GVC is looking at around a $20,000 deficit which means losing the link with Pima County on our local issues. If Green Valley were to incorporate, individuals would pay more city taxes than the current amount paid by HOA’s in GVC dues.

Commons (aka common areas) chair Gerald Vigoren reported that 28 rock rivers had been completed, i.e. 30% done. Carmen will send a notice to all members about vines, etc. trailing over the walls creating a problem regarding giving snakes’ access to the yards. He recognized the time put in by Bruce Palese a volunteer.

Member Forum:  Bob Hawk recommended that the CDs’ be replaced with Treasury Notes and stagger the due dates. He also considered the reserves to be greater than was needed. He recommended that each member receive a credit back on their dues. (Note the reserves are to protect the homeowners from having to come up with extra assessments to cover future needs including road repair, side walk repair, gate replacement and other unforeseen problems that can and will arise, like it or not.)  Bob also noted that the side walk on the west side of Greenside Place ends before it reaches the Mail Boxes and recommended some of the funds be spent extending the side walk.

Community Affairs Chair, Carmen, will bring the facts and figures regarding replacing the bulletin boards to the next meeting. (Note the current ones are not adequate at times to post all the messages that need to go into them.)

Meeting was adjourned at 10:15 AM
Respectfully Yours
Katherine McLeod, Secretary.

THE LINKS BOARD OF DIRECTORS
MARCH 17, 2015

The meeting was called to order by Mike Clemens.

Present at the meeting were, Mike Clemens, Tom Sparby, Tim Perkins, Katie McLeod, John Bloomfield, Gerald Vigoren and Mike Malenfant.  Bruce Palese was also present at the meeting.

OFFICERS’ REPORTS

President: Mike Clemens noted the need for GVC to have HOA fact sheets.  Mike Malenfant said that this had been done.  The President also brought up the subject of amending the time limits for service on the Board of Directors. The idea for this change came from, Caroly Goldschmidt, the HOAs’ Attorney. This involves the Links HOA By-Law, Article VI, Section 6.3 “All Directors shall be elected for two year term. “ All officers may run more than twice in succession for the Board of Directors”.  The motion for this amendment carried with 3 no’s and 4 yes’s.  (Thisamendment will be included in the bylaws that are still a work in progress. The effect of the change would be to end the current term limits in the bylaws.)

Vice President: Tom Sparby had reviewed all of the Link’s facilities.  The streets are looking good; gates are well maintained; but there is some debris in the park.  Gerald Vigoren explained that a tree had been cut down by the crew and they were waiting for the logs to dry out before removing them.   Tom will inventory everything that is in the storage unit and report back to the Board at its next meeting.

Mike Malenfant noted that the gates are covered by insurance in the event a vehicle runs into them.

Treasurer: Tim Perkins reported the expenditures for February had come to $3,566.28 and included: $1,680.00 for insurance, $937.00for landscaping, $285.00 for tax preparation, $289 for taxes paid and $375.28 for utilities.  Revenues for February included $445.00 Dues, $35.00 Late Fee and $37.92 Interest. Gerald moved and Tom seconded that the treasurer’s be accepted.  Motion carried.

Secretary:  Katie McLeod asked the Directors to approve minutes from the February Meeting.  The minutes were amended by striking one statement regarding the Master Association powers to approve any changes to an Associated HOA’s bylaws.

The other change concerned the frequency of the review of the reserved funds.  It is actually done on an annual basis. Mike Clemens moved that the amended minutes be approved and Mike Malenfant seconded the motion, and the motion carried.

ARC Chair: John Bloomfield, presented an updated palette for the exterior color of the Links Homes. No action was taken.  However, it was noted that it was up to John to approve or disapprove the homeowner’s proposed change in colors on the outside of their home.

Common Areas Chair: Gerald Vigoren cited the discoloration along the base of the block walls. Moisture causes this along with deterioration of the bottom row of the block(s). Homeowners are responsible for the upkeep of their yards’ walls.  An acid wash will remove the discoloration and avoiding watering or planting next the walls should help prevent discoloration and decay from happening. A load of heavier gravel had been spread along the base of the walls along South Fade Dr. Gerald also commented on the help that Bruce Palese has been to him.

Legal Affairs:  Mike Malenfant reported that the GVC was going to look in to the problems with the traffic lights at the intersection of Continental Road and the frontage roads as well at the intersection of the street coming out of the shopping center and Continental Road.  Vehicles are being backed up too far and for too long a time.  Mike also reported on the progress of the new Hospital being constructed in Green Valley.  It is due to open May 1, 2015.  The Medical Offices should open June 1, 2015.  The emphasis will be on the needs of the community with a 24/7 emergency room.  Services will include orthopedic, cardiovascular, gastroenterology, etc.

In order to know who is voting, in the Annual Links HOA Election, two legal sized envelopes could be placed in that Annual Meeting Packets.  One could be used by the homeowner using their own address to mail to the Links HOA affirming they have voted and the other to be used to send his/her ballot to the HOA PO box without their home address

Mike suggested that all homeowners should check the new assessed value of their property. The valuations have shot up for 2016.

OTHER BUSINESS

Tim Perkins reported that Katie McLeod would like (needs) to be relieved of her job as Secretary.  All of the Directors were asked to work on finding someone willing to take on the job of Secretary.

Katie would be sending an email to Carmen about this need, and other needs that came out of this meeting.  Carmen will send the email on to all members who have emails.

Meeting was adjourned by Mike Clemens

Sincerely presented by Katie McLeod Secretary 

THE LINKS BOARD OF DIRECTORS
February 17, 2015

Present at the meeting were Mike Clemens, Tim Perkins, Katie McLeod, Mike Malenfant, Gerald Vigoren, Tom Sparby, and John Bloomfield.  Carmen Scarlott was also present.

The Meeting was called to order by President Mike Clemens. He called for the Secretary’s report.

Secretary Katie McLeod asked the members if they wanted to change the date

and time of the meeting.  Katie moved and Mike Malenfant moved that the Board will start meeting at 3:00PM (2016).  Vote was favorable. The minutes from the Annual Membership Meeting were approved along with the Minutes from the Board of Directors’ January Meeting with corrections.

Treasurer Tim Perkins gave the following report: the bill for utilities in the amount $137.04 had been paid.  The revenues for the month were interest in the amount of $112.87and collection of HOA dues in the amount of $39,630. He also reported there was a cash balance of $14,954 in the Links banking account. Katie moved and Mike Malenfant seconded Christmas Decoration expenditures be a line item in the budget.  The motion carried along with an amendment that the amount of the line item should be $500. Tim would be renewing two CDs. There was also a motion to add the President Michael Clemens to the deposit accounts at the banks where we have deposits now and in the future.  The motion carried.

President Mike Clemens had attended that last Santa Rita Springs Master Association meeting.  He had requested the Master Association be dissolved.  Some of the Directors were adamantly opposed to a dissolution of the Master Association.  He asked Tom Sparby to Chair the Property Assets Committee.  Tom agreed to take on that job.

Legal Affairs, Mike Malenfant had attended a GVC Workshop.  Included in that workshop was the need for the Treasurer to have approval from our Board for “one on one” conferences with Links homeowners.  Mike moved and Gerald seconded that the Board does not need to include a statement that the Treasurer may work “one on one” with the homeowners.  Motion carried.

He explained the need to have an annual declaration of age by each homeowner.

He asked that the ad hoc Bylaws Committee consider the problem of too many Directors going off the Board at one time. The need for having a second signature on our checking account came up at that Workshop. Tim Perkins moved and Katie McLeod seconded that Mike Clemens would be the second signer on the Links Checking Account.  Motion carried.

ARC   John Bloomfield did not have anything to report.

Commons Areas Gerald Vigoren reported buying a gallon of weed killer for Hank Glieden to use on Buffle Grass.  Two trees need to be removed from the commons area east of the houses on Greenside Place. Laying out river rock in the drainage areas is a continuing project. The Arroyo has been trimmed and that has caused the mosquitos to leave that area.   

Tim reported the Park on the east side of the Links needed to be cleaned up.  Gerald said the crew would get to it as soon as possible.

OTHER BUSINESS:

Tim noted that John Bloomfield was responsible for going after owners of abandoned property yard maintenance. Tim would be renewing the Links Insurance Policy.  It will provide broader coverage than the current policy.

Mike Clemens, Chair of the Bylaws Committee, announced, there would be a meeting at his house on February 26 at 3:00PM.

Mike Malenfant told the new Directors of the spreadsheet he had created to keep the Directors informed of how it was doing reserving funds for future needs.  The annual amounts set aside would be reviewed every four years to verify these amounts are keeping pace with rising prices.

MEETING WAS ADJOURNED.

Respectfully submitted Katie McLeod Secretary

   
 

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