The Links at Santa Rita Springs HOA

PO Box 262
Green Valley, AZ 85622
 

Email: hoa@thelinkshoa.org

 

 

2013 Minutes

   
 

THE LINKS HOA BOARD OF DIRECTORS MEETING

DECEMBER 17, 2013   CASA PALOMA I
(Unapproved Minutes)

The meeting was called to order by President Norbert Bisek at 9:10 A.M.

Directors Present:  Norbert Bisek, Gloria Combs, Ed Frantz, Carol Klapmeier  & John Scarlott, constituting a quorum.

Directors Absent:  Gordon Somerville & Gerald Vigoren.

The minutes of the previous meeting, November 19, 2013 were passed out & approved with the following correction: 

Gloria Combs called for the following correction to the minutes: that Waste Management will increase their fees by 2% on January 1, 2014.

MOTION:  That the minutes be approved as corrected.  Motion Made/Seconded/Approved.

PRESIDENTíS REPORT:  Norbert Bisek announced that the gates on the West side of Abrego had been struck by an automobile.  He checked the gates & found no damage.  However, he reports that the gates are rusting from the inside & will need to be replaced in the foreseeable future.  We are fortunate to have a healthy reserve fund for such requirements so that no additional funds will be needed from homeowners.

The 2 houses at the south end of Greenside are still in limbo.  Calls have been made to the banks involved with no satisfaction.

Norbert asked Ed Frantz to cut a check in his name so that he can buy a gift certificate for the landscapers.  Done this way the gift certificate will be worth $120 to the recipient.

VICE PRESIDENTíS REPORT:  Gloria Combs expressed how fortunate we are in the Links with a well maintained neighborhood, friendly neighbors, stable reserve funds.

TREASURERíS REPORT:  Ed Frantz handed out the financial report.  He stated that this month had been the least active with payments of only  $173.  We will come very close to being on budget for the year.

There followed a discussion about the reserve funds.

MOTION:  That we maintain the goal set by the Links Board in 2007 to have a reserve fund of at least $150,000 in a Streets & Properties Fund as well as   $100,000  in a Non Designated Fund.  Motion Made/Seconded/Approved.

Carol Klapmeier asked that we again put postage on the return envelopes for the Ballots.

MOTION:  That we again put postage on the return envelopes for the Ballots. M/M/S/A

There being no further business to come before the Board, the meeting was duly adjourned at 9:55 A.M.

Respectfully submitted by Carol Klapmeier, Secretary

THE LINKS HOA BOARD OF DIRECTORS MREETING
NOVEMBER 19, 2013          CASA PALOMA I

The meeting was called to order by President Norbert Bisek at 10:10 AM.

Directors Present:  Norbert Bisek, Gloria Combs, Ed Frantz, Carol Klapmeier, John Scarlott, Gerald Vigoren constituting a quorum.

Directors Absent:  Gordon Somerville.

Member Forum:  Katherine McLeod.

The minutes of the 2 previous meetings, April 16, 2013 & October 15, 2013, were passed out & approved as written.

PRESIDENTíS REPORT:  Norbert Bisek announced that he had done the work on the 3 benches on the HOA common areas. 

Our HOA is an age restricted community and the rules state that there must be at least 1 occupant over 55 living in each residence. 

Norbert announced that we will be needing 5 new board members.  We will invite Carol Blazick to attend the December meeting with the nominating report.

There followed a discussion as to how nominations are made. Nominations are made for Board Members at large.  At the Annual Organizational Meeting the new Board appoints the officers & committee chairs.

VICE PRESIDENT'S REPORT:  Gloria Combs.  Waste Management will increase their fees by 2% on January 1, 2014.

TREASURERíS REPORT:  Ed Frantz passed out the latest statements.

MOTION:  That we accept the budget for 2014 which was presented at the October 15 meeting.  MMSC

MOTION:  That we offer the members the option of paying $245 by Jan 15, 2014 & $200.00 by June 15.  MMSC

The question of who my sign checks for the HOA.  The Treasurer alone may sign checks.  In the event that the Treasurer becomes unable to carry out that duty, the Board must have an emergency meeting to appoint another Board Member to do so.

There is insurance in place to protect the HOA and the Board Members against fraud.

Ed announced that the house at the south end of Greenside is still not for sale by the bank & no dues have been paid.  We may have to file suit for the dues.

Ed announced again that the books are always open for inspection by any Home Owner

LANDSCAPING REPORT: Gerald Vigoren announced that the Mesquite tree in the common area on the east side of Abrego has been removed.   There followed a discussion regarding how common area maintenance decisions should be made.  The landscape committee chairman & the board must maintain control of the common area.  We cannot allow individual homeowners to dictate what should be planted & how the common areas should be maintained. 

The routine labor for up keep of our common area is 10 hours per week.

MOTION:  That, again, we give Dave Morales $100 to be shared with his staff.

ARC/COMPLIANCE:  John Scarlott had no activity to report.

OLD BUSINESS:  It was announced that Tim Perkins is in the process of loading The Links financial data into the new computer with Quicken.   Hereafter, the treasurerís workload should be streamlined.  Questions of also keeping the minutes & the Home Owners documents on that same computer were discussed.

The secretary asked that everyone give some thought as to anything that should be included in the Annual Meeting mailing which must go out before the end of the year.  We will consider that mailing at the Dec. meeting.

There being no further business to come before the Board, the meeting was duly adjourned at 10:15 am.

Respectfully submitted,
Carol Klapmeier, Sec.

THE LINKS HOA BOARD OF DIRECTORS MEETING

OCTOBER 15, 2013

 

DIRECTORS PRESENT:  Nobert Bisek, Gloria Combs, Ed Frantz,  John Scarlot, Gerald Vigoren.

DIRECTORS ABSENT:  Gordon Somerville, Carol Klapmeier.

CALL TO ORDER: The meeting was called to order by President Norbert Bisek at 9:07.

MINUTES:    We did not have the minutes from the last meeting in April, so will approve April minutes in November meeting.

PRESIDENTíS REPORT:  Norbert Bisek attended SHSHO meeting in October. Only issue discussed were lights on frontage road, and who was paying for those lights.

Bob Jacobís has wanted to keep the tree in back of his property even though some other Links HOA members wanted it cut down because it is large and ruins the view. Norbert will talk to him because the tree is so large now it is interfering with the wall at the back of Bobís property and the HOA is liable because the tree is on HOA common ground. 

TREASURER REPORT:  Ed Frantz presented the September 30, 2013 treasurerís report.   He also said we will vote on 2014 budget at November HOA meeting.

VICE PRESIDENTíS REPORT:  The service agreement with Waste Management will expire on December 31, 2013.  Gloria Combs will ask for terms of 2014 service agreement so that the HOA board can review.

ARC/COMPLIANCE:  John Scarlott had no activity to report. 

LANDSCAPE: Gerald Vigoren discussed oak trees that have not been trimmed by Dave Morales even though Gerald has requested they be trimmed. Gerald also stated that the perception of using Dave Morales(contract person for landscaping maintenance) for work on individual projects poses questions on whose time/money is being spent. Discussion on this issue followed and the rest of the board did not agree with Geraldís perception.  

The three benches on the HOA common grounds need painting. Norbert agreed to do job.

Notice of Trustee Sale for the Hearst house for October 23. Some confusion with this because First American Title said the house has been sold.

There being no further business, the meeting was adjourned at 10:00.

Gloria Combs, Vice President 

 THE LINKS HOA BOARD OF DIRECTORS MEETING 
April 16, 2013         

President Norbert Bisek called the meeting to order at 9:00 A.M.

DIRECTORS PRESENT:  Norbert Bisek, Gloria Combs, Ed Frantz,  Carol Klapmeier,  John Scarlott,  Gordon Somerville, constituting a quorum..

DIRECTORS ABSENT:  Gerald Vigoren.

The minutes of the previous meeting held March 19, 2013 were duly approved.

PRESIDENTíS REPORT:  Norbert Bisek suggested that due to the fact that so many will be away during the next few months, we should dispense with the May and September meetings.   There is nothing in the By-Laws that would prevent us from doing so.  Carol Klapmeier will notify Jody Crawford, Reservation Coordinator for GVR.

TREASURERíS REPORT:  Ed Frantz presented the financial statements for the month of March.   He stated that we had spent more than usual for this time of year, due to 2 items.  1) We purchased a new computer for the Home Owners Association.  2) We paid the insurance premium for the entire year.  By doing so we saved $100.00.

We had five potential sales this year.   Two have been completed, and there is one pending.

There followed a discussion regarding the Sunshine Committee and funerals as well as illnesses and hospitalizations.

MOTION:  That hereafter the HOA Sunshine committee will treat a death in the neighborhood the same way we treat illness & hospitalizations, with a card and/or flowers.

VICE PRESIDENTíS REPORT:  Gloria Combs announced that Waste Management will conduct a Bulk Pickup on Mon. 4/22/13.  We will put an announcement on the bulletin boards, send emails to the membership, and Gloria will call those who do not use email.

LEGAL AFFAIRS:  Gordon Somerville had nothing to report.

ARC COMPLIANCE:  John Scarlott raised the question as to whether or not the home on Greenside which is in foreclosure should still be listed in the directory.  It was decided that it should not.

There being no further business to come before the Board, the meeting was duly adjourned.

Respectfully submitted,

Carol Klapmeier, Secretary

THE LINKS HOA BOARD OF DIRECTORS MEETING

March 19, 2013                         FIESTA ROOM

 

President Norbert Bisek called the meeting to order at 9:00 am.              

 

DIRECTORS PRESENT:  Norbert Bisek,  Gloria Combs, Ed Frantz,  Carol Klapmeier,  John Scarlott, 

Gerald Vigoren, constituting a quorum.

 

DIRECTORS ABSENT:  Gordon Somerville.

 

MEMBER FORUM:  Carmen Scarlott who will give a report on our communications activities.

There was a correction to the minutes of 2/19/13 being the spelling of our landscaper, David Morales.  Thereafter, the minutes were approved as corrected.

 

PRESIDENT REPORT:  Norbert Bisek reported that he had attended the meeting of the master association, Santa Rita Springs Board of Directors.  Our HOA pays annual dues of $470.00.  Among other items, the electricity for most of our streetlights is paid for by SRS. 

Norbert also reported that he recently changed out some light bulbs at the entrances.  The new, technologically up to date bulbs are LED, use 50 W power, are guaranteed to last 6.7 years, and cost  about $19.00.  The old bulbs only cost about $10.00 but last only a few months.  The board agreed that we do need to use the newer technology wherever we can.

 

VICE PRESIDENTíS REPORT:  Regarding a question about the boardís right to enter into an agreement with Waste Management, Gloria read from the CC&Rís, Article 5.3, indicating that the Board is allowed to enter into agreements on behalf of the Home Ownerís Association.

SECRETARYíS REPORT:  Carol Klapmeier had nothing to report other than the aforementioned & acted upon correction to the minutes.

 

TREASURERíS REPORT:  Ed Frantz stated that the seal coating has been paid in full.  Ed explained that hereafter, the electric bills will come due at the beginning of the following month, and thus there is no electric bill on this monthís statement.

There followed a discussion as to which lights are paid by our HOA & which are paid from the SRS funds.

 

LANDSCAPING:  Although it is not our responsibility, Gerald Vigoren called the Pima County to request the patching of the bothersome hole in the pavement in front of the Peaks entrance.

He has spoken with landscaper, Dave Morales about last monthís question regarding whether or not he does work for individual owners.  He does not, but sometimes, when trimming our plantings branches will fall into private property & then must be removed.

Gerry meets every week with Dave to do a walk around our property.

He also suggested that the next time we do the streets we make sure there is a golf cart available for any residents who may need assistance getting out of the neighborhood.

            

PHYSICAL PLANT:  Norbert Bisek had nothing further to report.

 

ARC COMPLIANCE:  John Scarlott had nothing to report.

 

LEGAL AFFAIRS:  Gordon Somerville will return in April. 

 

OLD BUSINESS:  Carmen Scarlott gave a very interesting explanation of the HOA communications, particularly regarding informing new owners.  When there has been a property sale she is informed by the treasurer.  She compiles a loose leaf book for the new owner giving all necessary information such as the latest financial statement, by laws, CC&RĒS, contact list, directory, etc.  These books cost us about $20.00 each, paid for out of the $70.00 new owner fee.  Once the sale is consummated, Carmen meets with the new owners to welcome them & answer any questions they may have.

The board expressed appreciation for her efforts on our behalf & recognizes how time consuming & important this is.

 

NEW BUSINESS:  Norbert Bisek has explored the availability and cost of a computer suitable to be dedicated to the Links HOA & used by our next treasurer.     A new HP 2000 with case & enhanced battery can be bought for about $412.00. Some new software will need to be acquired.  Ed Frantz will work with the new treasurer as necessary.

 

MOTION:  That the Links purchase a new lap top computer with any necessary accessories to be used by the Links Treasurer, & the storage of any information the Board deems appropriate. MM/SC  (Motion Made, Seconded & Carried)

 

There being no further business to come before the Board, the meeting was duly adjourned at 10:15 am.

 

Respectfully submitted,

Carol Klapmeier, Secretary

THE LINKS HOA BOARD OF DIRECTORS MEETING

FEBRUARY 19, 2013                         FIESTA ROOM

 

DIRECTORS PRESENT:  Norbert Bisek, Ed Frantz, Carol Klapmeier, Gordon Somervile, John Scarlott, constituting a quorum.

 

DIRECTORS ABSENT:   Gloria Combs,   Gerald Vigoren.

 

CALL TO ORDER:  The meeting was called to order by President Norbert Bisek at 9:00 AM.

 

MOTION:   The minutes of the Board meeting on January 15, 2013 were read and approved with the following correction:   Motion regarding the acceptance of the quote to seal the streets should be ď$12,356 plus tax.Ē    MM/SC (Motion Made, Seconded & Carried)

 

PRESIDENTíS REPORT:  Norbert Bisek read a letter received from  Susan Anderson of the GVC Executive Board Liaison Program offering any assistance the Links HOA may require.  No reply is in order at this time.

The Santa Rita HOA will meet Wednesday, February 20.  As President, Norbert will attend with the necessary Links proxies.

A new contact list was submitted by Carmen Scarlott, Communications Chairman. There followed a discussion regarding to what extent the board is fully informed of all the activities of the HOA.

 

MOTION:    To invite the chairmen of these committees to visit a Board meeting  to give us a better understanding & appreciation of their activities on behalf of the HOA.  The secretary will extend & schedule the meetings.  MM/SC

 

TREASURERíS REPORT:  Ed Frantz presented the January 31, 2013 Income & Expense Report.  There followed a discussion regarding the payment of the Fire Department Access Box at the gates, the GVR Dues, & how the Sunshine Committee is funded.  The bill for the street sealing has been received and paid in February. 

 

ARC/COMPLIANCE:  John Scarlott had not activity to report.

 

LEGAL AFFAIRS:  Gordon Someville has attended another informative GVR meeting on Legal Affairs. 

 

LANDSCAPE:  There was a discussion regarding the landscaper doing work for individual home owners.  It was decided that David Morales be reminded to be sure that when he is asked to do work on individual properties that he should bill the owner separately. 

 

There being no further business to come before the Board, the meeting was duly adjourned at 9:50 am.

 

Respectfully submitted,  

Carol Klapmeier, Secretary

THE LINKS HOA BOARD OF DIRECTORS MEETING

JANUARY 15, 2013

DIRECTORS PRESENT:  Tom Sparby, Gloria Combs, Carol Klapmeier, Ed Frantz,  Hank Glieden, Gerald Vigoren,  Norbert Bisek,  Gordon Somerville,  John Scarlott.

CALL TO ORDER: The meeting was called to order at 9:30am by President Tom Sparby.

MEMBERíS FORUM:  The board welcomed Mike Clemens, a new member of the Links residing at 2679 S Fade.

MOTION:  The minutes of the December 18 meeting were approved.  MM/SC (Motion Made, Seconded & Carried)

VICE PRESIDENTíS REPORT:  Gloria Combs handed out the contract with Waste Management.  There followed a discussion resulting in the agreement that we are well satisfied with Waste Managementís service & pricing.  It is not allowed for an individual owner to use any other waste removal service.

TREASURERíS REPORT:  Ed Frantz presented the hand out for the Annual Meeting.  There followed a discussion of the reserve funds.

MOTION:  A motion was made to reiterate the financial goal set  by an earlier Board of Directors that we work toward a Streets & Properties Reserve Fund of $150,000 and a Non Designated Reserve Fund of $100,000.  MM/SC

LANDSCAPING:  Gerald Vigoren reported that so far it has been a good year for our plantings. We should, however, be prepared for some winter-kill due to the recent very cold weather.   The Buffelgrass seems to be well controlled in the Links.   The Golf course seems to have caught up with the problem on their property. 

Hank Glieden pointed out that the electric bills contained a  notice of a county wide group                  ďWeed Watchers.Ē  This group disserves our support.  He also reported that this summer the grasses in the ditch between The Links & the Golf Course on Chipshot  will be kept at about 10Ē so as to be able to control the Buffelgrass more effectively.

STREETS & PROPERTIES:  Norbert Bisek has received prices for seal coating our streets.  After a discussion on the pros & cons it was decided to proceed knowing that in 3 to 5 years major work on our Streets will have to be done.

MOTION:  To authorize Norbert Bisek to accept the quote of $12,356 and proceed with the sealing of our streets.    MM/SC

ARC/COMPLIANCE:  John Scarlott had nothing to Report

LEGAL AFFAIRS:  Gordon Sumerville reported that he has attended Legal Action lectures offered by GVCC.  Carolyn Goldsmith who wrote our by laws was the lecturer.

There being no further business to come before the Board the meeting was duly adjourned at 10:20 AM.

There being no further business to come before the Board, the meeting was duly adjourned.

Respectfully submitted,

Carol Klapmeier, Secretary

 

   
 

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