The Links at Santa Rita Springs HOA

PO Box 262
Green Valley, AZ 85622
 

Email: hoa@thelinkshoa.org

 

 

2010 Minutes

   
 

THE LINKS BOARD OF DIRECTORS MEETING

December 16, 2010

DIRECTORS PRESENT: Harry Cook, Margie Glieden, Ed Frantz, Gerald Vigoren, Tom Sparby, Norbert Bisek, Carmen Scarlott and Pat Vincent 

CALL TO ORDER: The meeting was called to order at 9:03 AM by Harry Cook, President.

MOTION:  The Minutes of the November 18, 2010, Links HOA Board of Directors Meeting were accepted as written.  M/S/C (Motion/Seconded/Carried)

TREASURER’S REPORT: Treasurer Ed Frantz provided copies of the Links HOA Income & Disbursements report for November.  Income for the month ending November 30,2010, was $101.02 from interest. Disbursements totaled $1,541.41. The balance for the month ending November 30, 2010, was $140,329.77 in cash and assets.  Dues Invoices were mailed December 15th. Homeowners will have the option of paying  in two installments. The first installment of $245 may be paid by January 15, 2011 with the balance of $200 due June 15, 2011.

MOTION: The Treasurer’s Report was approved. M/S/C

PRESIDENT’S REPORT:  Harry Cook thanked the members who will be leaving the board and praised them for the good jobs they have done. Gerald Vigoren, Carmen Scarlott and Margie Glieden will have fulfilled their terms in January, and their time is very much appreciated.

            1. Harry has received many calls from numerous HOA members who have contacted him rather than the committee chairmen who can address their particular problem. He will address that issue in the letter he’ll write for the annual meeting announcement.

            2. A representatives of The Peak’s at Santa Rita Springs retirement center will be invited to speak at the Links’ annual meeting on January 27, 2011. 

SECRETARY’S REPORT: Pat Vincent has been notified by GVR that the January, February and March meetings have been rescheduled to the East Social Center because of renovation work being done at the Abrego South Recreation Center. The Links’ annual meeting will be held at the East Social Center as well. The Potato Bake will be held as usual in the Anza Room at the Springs on February 10th.  The annual meeting packets and ballots will be mailed on January 3, 2011.

 LEGAL AFFAIRS:  Tom Sparby has reviewed the information from the GVCCC legal forum and felt it was not necessary to send out age-related questionnaire to Links HOA members at this time.

PHYSICAL PLANT: Norbert Bisek is continuing to get information about the chip seal process we may use when the streets need to be recoated.

LANDSCAPE: Gerald Vigoren reported  the north gate rock/cement project will be completed on Saturday. Dave Morales, our landscaper and his crew are working to clear the arroyo off Chipshot.

ARC/COMPLIANCE:  Margie Glieden said the ARC request form for painting and an home addition has been located and was approved during the summer.

COMMUNICATION/SOCIAL: Carmen offered to continue to assist on this committee.

OLD BUSINESS:

NEW BUSINESS:

            1. John Scarlott, Hank Glieden, Tom Sullivan and Robert Jacobs have agreed to put their names on the ballot. Gloria Combs will be contacted.                               

The meeting was adjourned at 10:20 AM. 

Respectfully Submitted,
Pat Vincent, Secretary.

THE LINKS BOARD OF DIRECTORS MEETING
November 18, 2010


DIRECTORS PRESENT:
Harry Cook, Margie Glieden, Ed Frantz, Gerald Vigoren, Tom Sparby, and Pat Vincent, Norbert Bisek.

ABSENT:  Carmen Scarlott.

CALL TO ORDER: The meeting was called to order at 9:03 AM by Harry Cook, President.

MOTION:  The Minutes of the October 21, 2010, Links HOA Board of Directors Meeting were accepted as written.  M/S/C (Motion/Seconded/Carried)

TREASURER’S REPORT: Treasurer Ed Frantz provided copies of the Links HOA Income & Disbursements report for October. Income for the month ending October 31, 2010 was $.74 from interest. Disbursements totaled $1,331.53 which included $89.66 for our annual real estate taxes. The balance for the month ending October 31, 2010, was $141,770.16 in cash and assets.

MOTION: The Treasurer’s Report was approved. M/S/C

Ed explained the Board of Directors in 2007 desired that reserves be established in the future to include $100,000 in the NON-DESIGNATED RESERVE ACCOUNT. We have now met that goal and the Non-Designated reserve account contains $104,902.71. We now intend to start working in funding the STREETS & PROPERTIES RESERVE ACCOUNT.

MOTION: A motion was made to approve the transfer of a $15,075.51 CD in the Operating Fund to the Streets and Property Reserves Account. M/S/C

Ed reported the 2011 Dues Invoices will be mailed December 15th. Homeowners will have the option of paying dues in two installments.  $245 will be due January 15, 2011 and the balance of $200 by June 15, 2011.

Ed also reported the home at 2751 S. Fade Drive has been purchased by Warren Michaels, an investor who is with Home Smart Realty. Mr. Michaels does not plan to occupy the home.

PRESIDENT’S REPORT:    

            1. Harry Cook had received a letter from Phillips Electric advocating the benefits of using LED bulbs. No action was needed or taken.

            2. The Santa Rita Springs Master Association will repave the cart path next year.

            3. The need for new Board Members was discussed. Outgoing members are Carmen Scarlott,             Communications; Gerald Vigoren, Landscaping; and Margie Glieden, Architectural Review Committee. The Vice President’s position also needs to be filled. Homeowners will soon be contacted by board members  this month and asked to volunteer to fill these vacancies.

SECRETARY’S REPORT: Pat Vincent provided informational handouts from a GVCCC “Legal Issues in Community Association” Forum she attended on November 12th where attorneys Carolyn Goldschmidt and Wendy Ehrlich discussed a variety of issues pertaining to Homeowners Association law.

LEGAL AFFAIRS: Tom Sparby reported our attorney and accountant advised while it was possible to establish the Links as 501-C a non-profit organization, it was not financially feasible.

MOTION: A motion was made to abandon the non-profit status approach for the Links.

PHYSICAL PLANT: Norbert Bisek has inspected the streets and said they weathered this year’s monsoons well. No repairs seem to be needed at this time. He will be checking into the chip seal process that we may use when the streets do need to be recoated.

LANDSCAPE: Gerald Vigoren reported rocks will be cemented in the north gate area. A fire ring will soon be added in the newly landscaped “park” commons area on the north end of Greenside Place and plans are being made to enhance the railing on the new walking bridge.

ARC/COMPLIANCE: 

            1. Margie Glieden shared information from the GVCCC Volunteer Recruitment Seminar she        attended in October. Suggestions included a “welcome committee” to greet newcomers and   handout an information packet that includes addresses of local businesses, doctors, utility   companies and a form for the Links HOA security information, etc.

            2. Three exterior painting request forms were submitted and approved.

COMMUNICATION/SOCIAL: Carmen Scarlott was absent.

OLD BUSINESS:

            1. The vice president position has not been filled.

            2. Termites continue to be a problem and homeowners should check for signs of “tunneling”.

NEW BUSINESS:

            1. Volunteers are needed to fill four board vacancies.

            2. Larry Klapmeier plans to contact the appropriate government agencies regarding concerns about river bank erosion and will be circulating a petition gathering signatures. The Board will encourage Mr. Klapmeire and any other Links residents to approach this issue as private citizens.                     

The meeting was adjourned at 10:30 AM. 

Respectfully Submitted,
Pat Vincent, Secretary.

THE LINKS BOARD OF DIRECTORS MEETING
October 21, 2010

DIRECTORS PRESENT: Harry Cook, Margie Glieden, Ed Frantz, Carmen Scarlott, Gerald Vigoren, Tom Sparby, and Pat Vincent

ABSENT:  Norbert Bisek

CALL TO ORDER: The meeting was called to order at 9:10 AM by Harry Cook, President.

MOTION:  The Minutes of the May 20, 2010, Links HOA Board of Directors Meeting were accepted as written.  M/S/C (Motion/Seconded/Carried)

TREASURER’S REPORT: Treasurer Ed Frantz provided copies of the Links HOA Income & Disbursements report for May - September. Income for the month ending September 30, 2010, was $76.23 and disbursements totaled $$1,641.78. The balance for the month ending September 30, 2010, was $143,100.43 in cash and assets.

MOTION: The Treasurer’s Report was approved. M/S/C

Ed presented and reviewed the Proposed Budget for 2011. Except for minor changes, the 2011 budget is essentially the same as this year’s. Anticipated income for 2011 is $43,300.00 from dues and interest and $42,455.00 in expenses.

MOTION: A motion was made to approve the 2011 Budget as presented. M/S/C

MOTION: A motion was made to keep the Links HOA dues at the current rate of $445. M/S/C

MOTION: A motion was made to increase the “crime coverage” to $150,000 as required by the Links’ CC&R’s. M/S/C

 Ed Frantz and Legal Affairs representative Tom Sparby will meet with our attorney to determine the possibility of obtaining a 501-C non-profit status for our HOA.

PRESIDENT’S REPORT:    

1.Harry Cook complimented Gerald and Danny Morales, our landscaper,  and his crew on the results of the park-like setting created in “triangle” of land in the commons area.                                           
2.The Monsoons have created a challenge for the landscapers and home owners with additional weed growth and termite infestations. All homeowners were reminded to check their homes’ exteriors for signs of termite “tunneling”.
3. Some street repairs may be needed. Harry will do a walk-through with Norbert when he returns.
4. The Master Association meets November 8th

SECRETARY’S REPORT: Pat Vincent reminded the Board we will meet in the Anza Room at the Springs again in November and December. Our meetings for 2011 will be held at Abrego South.

LEGAL AFFAIRS: Tom Sparby had nothing new to report.

PHYSICAL PLANT: Norbert Bisek was absent.

LANDSCAPE: Gerald Vigoren reported rocks will be cemented in the north gate area when the rains end.  There are also plans to add a fire pit in the newly landscaped  “park” commons area on the north end of Greenside Place. Our landscaper requested artificial logs to be used in it to make clean up simpler.  

ARC/COMPLIANCE:  Margie Glieden said touch-up painting will probably have to be done when Dorn representatives make the promised window repairs to the houses needing them. The umbrella pole color has been resolved.

COMMUNICATION/SOCIAL: Carmen Scarlott reported the Neighborhood Watch /emergency contact program is going well. She is looking for a volunteer to attend the GVCCC meetings when Dorothy Hurd is unavailable to do so. The Green Valley Community Coordinating Council meets on the third Thursday of each month.

OLD BUSINESS:

A volunteer is needed to fill the Vice President’s position. A call for volunteers will be mailed with the annual meeting notices in December.

NEW BUSINESS:

Volunteers will be needed to fill several seats on the Board.

The meeting was adjourned at 10:45 AM. 

Respectfully Submitted,
Pat Vincent, Secretary.

THE LINKS BOARD OF DIRECTORS MEETING
April 15, 2010

DIRECTORS PRESENT: Harry Cook, Margie Glieden, Ed Frantz, Carmen Scarlott, Tom Sparby, Gerald Vigoren, Norbert Bisek, Pat Vincent

CALL TO ORDER: The meeting was called to order at 9:03 AM by Harry Cook, President.

MOTION:  The Minutes of the March 18, 2010, Links HOA Board of Directors Meeting were approved as written.  M/S/C (Motion/Seconded/Carried)

TREASURER’S REPORT: Ed Frantz, Treasurer, provided a copy of the March Income and Disbursements. The total income for the month was $250.74, ($250.00 dues payments and $ .74 interest). Expenses for the month totaled $2,160.82, and included $1,080.00 for the maintenance contract and $ 742.00 for federal income taxes. The balance for the month ending March 31, 2010, is $154,629.50 in cash and assets.

MOTION:  The March 31, 2101 Treasurer’s Report was approved.  M/S/C

PRESIDENT’S REPORT: Harry Cook reported that there is a GVCCC (Green Valley Community Coordinating Council) training session being offered to all HOA officers. Pat Vincent will take the Secretary Training on April 23.

Harry has agreed to serve as President of the Santa Rita Springs Home Owners Association Master Association for a two year term. The master association oversees the maintenance of the cart path between the Springs and the Greens and meets three times a year.

SECRETARY’S REPORT: Pat Vincent reported that she mailed the GVR reservations for our scheduled meetings and Potato Bake on March 17th, but has not received confirmation at this time.

LEGAL AFFAIRS: Tom Sparby had no legal issues to report on.

PHYSICAL PLANT: Norbert Bisek reported the street cracks were minor and will not need attention until the fall.

LANDSCAPE: Gerald Vigoren reported the bench has arrived and is in place. Gravel will be added to areas near the north gates. Two Mountain Laurels and two Texas Rangers had been planted. He wanted to remind homeowners to trim any vines that have grown over their walls and touch the ground.  Snakes and pack rats could easily use the overgrowth to come into yards.

ARC/COMPLIANCE: Margie Glieden reported Robert Hawk’s application to have solar panels installed on his roof was approved by the ARC Committee.

Approval of Harry and JoAnn Cooks’ application to have an addition built on the north side of their residence is pending and will be issued when Pima County approves their site plan.

COMMUNICATION/SOCIAL: The Social Committee recouped expenses on the Indian cooking luncheon held earlier this month, but did not make a profit.

OLD BUSINESS:

A.    A volunteer is still needed to fill Holly Arvanites’ position as Vice President.

NEW BUSINESS:

A.     The Social Committee chairman, Judy Miller, will be in charge of the petty cash funds collected at the ladies’ luncheons.

B. Carmen Scarlott reported on the Green Valley Neighborhood Watch program presentation held at her home on April 6th.  She has sent emails to all HOA members detailing the information and suggestions given to help make us and our neighborhood safer. Emergency contact information will be collected from HOA members who choose to submit it to Block Captains Carmen and Carole Blazick. Participation in this program is voluntary.

C.  ARC Committee Chairman Margie Glieden will make a full presentation to the Board at next month’s meeting regarding the exterior house paint colors and the suggested request form changes. Discussion continued about expanding the guidelines for compliance.

D.  There was some discussion about a bush on the southwest corner of Greenside Place that may be blocking the view of oncoming traffic coming in from South Abrego. Gerald will check on this.

The meeting was adjourned at 10:17 AM

Respectfully Submitted,
Pat Vincent, Secretary.

THE LINKS BOARD OF DIRECTORS MEETING
March 18, 2010

DIRECTORS PRESENT: Harry Cook, Margie Glieden, Ed Frantz, Carmen Scarlott, Tom Sparby, Gerald Vigoren, Pat Vincent
DIRECTORS ABSENT: Holly Arvanites, Norbert Bisek
MEMBERS PRESENT: Anne and Jerry Davis

The meeting was called to order at 9:02 AM by Harry Cook, President.

MOTION:  The Minutes of the February 18, 2010, Links HOA Board of Directors Meeting were approved as written.  M/S/C (Motion/Seconded/Carried)

TREASURER’S REPORT: Ed Franz, Treasurer, provided a copy of the February Income and Disbursements. Total income for the month was $690.68, ($690.00 dues payments and $.68 interest). All the dues are now up to date. Expenses for the month totaled $2,877.59, and included $1,560.00 to the landscaper for January and February; landscaping/maintenance supplies $510.94; $397.00 for Arizona State Income Tax and accounting fees, as well as the regular monthly payments. The IRS taxes have been paid and will be shown on next month’s report. The balance for the month ending February 28, 2010 is $156,539.58 in cash and assets.

MOTION:  The February 28, 2101 Treasurer’s Report was approved.  M/S/C

PRESIDENT’S REPORT: Harry Cook welcomed guests, Links HOA members Anne and Jerry Davis.

He reported that Henry Gregory, owner of “House Watch”, a new business, had contacted him and asked to give a presentation to all Links HOA members and/or post information about his business in our communications boxes. It was quickly determined that neither request would be acceptable to this Board.

Harry has also agreed to serve as President of the Santa Rita Springs Home Owners Association Master Association. The master association oversees the maintenance of the cart path between the Springs and the Greens.

SECRETARY’S REPORT: Pat Vincent had nothing new to report.

LEGAL AFFAIRS: Tom Sparby had nothing new to report.

PHYSICAL PLANT: Norbert Bisek was absent but had reported to Harry Cook that he’d noticed some new cracks in the streets and will check them again when he returns.

LANDSCAPE: Gerald Vigoren reported that the bench he ordered some time ago should be here next week. The Pampas Grass has been planted and two Mountain Laurel trees have been ordered.

ARC/COMPLIANCE: Margie Glieden reported that Barbara Servatka and Robert Hawk will serve on this committee. A request form to have a sun shade installed was received and approved.

COMMUNICATION: Carmen Scarlott will check into the Green Valley Neighborhood Watch program and report on it at next month’s meeting. There is no “master” list of emergency contacts at this time.

OLD BUSINESS: There was no Old Business to revisit.

NEW BUSINESS:

A.     Harry Cook and Margie Glieden will meet and review the ARC compliance procedures regarding the exterior house paint colors. The Board agrees that the term “desert hues” needs to be clearly defined. They will make a presentation at our April meeting that includes a new paint request form. Tom Sparby noted that another association has recently addressed this issue and he will contact them about what they have done.

B.     Vice President Holly Arvanites’ replacement has not been determined at this time. Holly will not be available to attend the April and May meetings.  

MEMBER FORUM:  Anne and Jerry Davis had questions about HOA responsibility in the event a home should go into foreclosure. Tom Sparby reported that Arizona law requires the bank or agency to maintain the property and in the event that doesn’t happen, the HOA would hire the work done and bill the agency.

The meeting was adjourned at 9:35 AM

Respectfully Submitted,
Pat Vincent, Secretary.

THE LINKS BOARD OF DIRECTORS MEETING
Feb 18, 2010

DIRECTORS PRESENT:  Harry Cook, Ed Frantz, Holly Arvanites, Norbert Bisek, Gerald Vigoren,Carmen Scarlott, Tom Sparby, Margie Glieden, Pat Vincent


The meeting was called to order at 9:02 AM by President Harry Cook.

MINUTES: The Minutes of the January 21, 2010, Board of Directors’ Meeting were approved as written. M/S/C (Motion made, Seconded and Carried)

TREASURER’S REPORT: Ed Frantz, Treasurer, provided a copy of the January 2010 Income and Disbursements in a new format.  Total Income for the month ($38,565.00 collected from annual dues, $157.27 interest earned, and $525.00 donations made to the Social Committee) was $39,247.27. Total Disbursements were $1,487.19, and the Balance as of January 31, 2010, was $158,726.49 in cash and assets.

    Ed reported that all but one homeowner has paid their HOA dues.  Eleven HOA members will pay using the two-payment system, down from twenty who chose that option in 2009.  The Social Committee donations will be kept on the HOA books.

   The GVCCC annual dues of $5.50 per household and the Santa Rita Springs Master Association annual dues of $5 per household have been paid. Ed explained that nine recurring bills are paid each month by automatic payment withdrawals. The Federal taxes of $742 and the Arizona State taxes of $167, due by March 15th, will be paid this week.  The accountant/auditor’s fee was $230.  Ed explained that Home Owners Associations file Form 1120-H and pay taxes on the interest they earn.  He also reported that there is $39,738.93 in the checking account and because there are no large expenditures expected within the next six months, he will purchase a CD with some of the excess cash.

MOTION: The 1/31/09 Treasurer’s Income and Disbursement Report was approved. M/S/C

PRESIDENT’S COMMENTS: Harry Cook welcomed the new board members, thanked everyone for serving and reported that a replacement will be needed to fill the Vice-President’s term after Holly moves to Phoenix in May.  Anyone who is willing to fill that position should contact him.

   Harry complimented Margie on the good job she is doing as the chairperson of the ARC/Compliance Committee. He said the By-Laws, Chapter 8, states that we “must have at least three, but no more than five”, members on that committee. Members do not have to attend the monthly meetings, but do need to review any ARC requests that are submitted. Margie stated that Barbara Servatka will assist during the summer in Margie’s absence. Members will need to be recruited for this committee.

   Harry and Tom Sparby attended the SRSHOA (Santa Rita Springs Home Owners Association) Master Association meeting on February 17, 2010. Because there were only three board members present, they will have to meet again in March. The cart path will have a temporary coating applied to seal it at the cost of $1,500 and a more permanent coating will be applied in eighteen months at a cost of $8,000 to $9,000. The liability insurance premium is now $1,100 annually, a significant drop from the $4,000 that had been paid in the past. The 250 yard long cart path, and the two street lights that the Master Association xxxx maintain has been an ongoing issue ever since the builder turned it over to the member associations.

LEGAL AFFAIRS: Tom Sparby had nothing new to report.

PHYSICAL PLANT: Norbert Bisek reported that the rusted metal decks on the sidewalks on Abrego Avenue will be painted at a later date. A number of complimentary e-mails have been received by Hank Glieden and Norbert since they painted the railings.

LANDSCAPE: Gerald Vigoren reported that a Mountain Laurel will be planted as a replacement for the tree that died on the south side of the west entrance. Golden Globe Cactus will be planted soon, and Bunny Pampas Grass plantings have been ordered from High Country Nursery in New Mexico.  The grass seeds in this variety are sterile,  and the plant spreads by the root system.  Additional gravel was put down near Chip Shot on February 17th.

ARC/COMPLIANCE: Margie Glieden expressed concern that the house paint color issue was unresolved. Harry said that upon review, he found that the original CC&R’s required homes to be painted one of the builder’s 14 exterior colors (which have since been renamed), but the revised CC&R’s state houses may be painted in “desert hues”. The Board will address this issue at the March 18th meeting.

COMMUNICATIONS: Carmen Scarlott received an email from Carole Blazick asking about emergency contact numbers, and the possible need to have a Neighborhood Watch representative on each street.  Harry stated that at one time a contact list had been compiled by a former resident for Greenside Place.  She included pictures of each home and the people who lived there as well as their emergency contact numbers in binders that were given to each resident. Carmen will contact Ron Perlman about the emergency contact numbers for every household. The Neighborhood Watch program and emergency contacts for each homeowner will be discussed at the March meeting.

OLD BUSNESS:

NEW BUSINESS: The ARC/Compliance procedures will be discussed at the March meeting.

The meeting was adjourned at 9:50 AM.

Respectfully Submitted,
Pat Vincent, Secretary

THE LINKS BOARD OF DIRECTORS MEETING
Jan 21, 2010

Directors Present: John Alley, Holly Arvanites, Norbert Bisek, Anita Lichter, Ron Perlman, Carmen Scarlott, Tom Sparby, Gerald Vigoren.
Directors Absent:  Margie Glieden,
Visitors:  Pat Vincent, Tom Vincent, Madonna Moess

The meeting was called to order at 9:02 a.m. by Anita Lichter, president.

Member Forum:  

MOTION:  Moved that we approve the Minutes of the Dec 17, 2009 Directors Meeting.  M/S/C (Motion/Seconded/Carried)

Treasurer’s Report – John Alley, Treasurer, provided copies of the following:

  1. Links HOA Income & Disbursements report for 2009 4th.  Quarter (Dec 31, 2009).
  2. 2009 Balance Sheet
  3. 2009 Income Statement
  4. 2010 Approved Budget

John Alley reviewed the year end Income and Disbursements, 4th. Quarter Report.

We spent 72.17% of the 2009 budget.  $15,225.31 was transferred out of operating funds into the non-dedicated reserve fund which is $103,641.45.  Available operating funds are $6,493.57 and will increase as 2010 HOA dues are added. 

If we are unable to get more homeowner participation in the Links Board of Directors, our total annual income will probably not be enough to cover the costs of an outside management firm.  The 2010 budget of $43,710 covers operating expenses and modest increase in reserve funds.

The prepared package for the annual meeting shows homeowners: funds we have, where they come from, how money was spent, and what we are saving towards. Balance Sheet current assets increased from $65,625 at the end of 2005 to $120,966 at of the end of 2009. We have been gradually increasing assets without raising dues to meet our goal of $277,500. 2009 income of $45,036.27 was derived from dues, transfer fees, and interest.

MOTION:  Moved that we accept the Links HOA Income & Disbursements report (M/S/C)

In October 2007, the board took a position to increase the reserves to $277,500 to cover the following in order to minimize the need for possible future special assessments and borrowing. Below are estimated future costs:

Resealing and patching the streets every three years - $15,000
Complete repaving of streets - $150,000
Replacing the mechanisms for both gates - $12,500
Non dedicated reserves (contingency) - $100,000
(curbs, sidewalks, disaster, litigation)

The figure of $150,000 for the complete repaving of our streets is a moving target. The amount originally quoted in 2007 was $120.000.

90 of 94 homeowners have mailed in their 2010 dues. Social Committee contributions are currently $525. This amount may increase as the remaining dues envelopes may include additional funds.

President’s Comments – Anita Lichter thanked John Alley for his service to the community for the past 5 years.  Personal issues will prevent her from continuing on as president.  This past year was one that had few homeowner issues.

Vice President’s – Comments:  Holly Arvanites announced her intention to move to Phoenix this summer. The new Board will follow up in recruiting a homeowner to fulfill the vacant board position.

Holly provided a history of the SRSHOA Master Association, of which the Links is a member, along with 5 other HOA’s.  The Master Association meets quarterly and is responsible for maintaining the cart path between The Greens and The Springs. It also pays the liability insurance for the cart path, in addition, it pays the electric bill for one street light.  The Master Association spent $3000 of its $30,000 on legal fees to explore the feasibility of disbanding.  There was no viable solution, and therefore the status quo will remain in place.  The Master Association collects $5 yearly per home from each member HOA.  In the past, this fee has been suspended when it was determined there were sufficient reserve funds. Annual costs for insurance and maintenance for the cart path is about $7000 a year.

At the previous meeting of the SRSHOA Master Association, ballots used to establish a quorum for their annual meeting were handed out to representatives of the member HOAs. The quorum is usually met by the residents of Silver Springs. The master association hands ballots to member HOAs in order to establish more broad representation.  Holly provided ballots for the Links Board members to sign

Secretary – Ron Perlman reported contacting Santa Rita Springs to insure the Fiesta Room will have the requested set up for our annual meeting on Jan 28th.   Copies of the agenda, minutes from the previous years annual meeting, and the Homeowners Directory will be handed out.  The Homeowners Directory distributed at the annual meeting will have a column designated part time or full time status.  Due to security concerns, the PF/FT designation is not on the directory on the Links web site.

There will be an organizational meeting immediately after the annual meeting. The current president will preside over the meeting until a new president is designated. The new president will then preside over the organizational meeting.  Shortly after the meeting, the contact list of officers will be posted in the communication boxes and updated on the web site.

Legal Affairs: Tom Sparby reported there is an upcoming legal conference in February that he is considering attending. There was a brief discussion about the need to change the Links CC&Rs to reflect recent changes in legislation that effect for sale signs, and satellite antennas. During the discussion, it was mentioned that these issues could be resolved by amending the CC&Rs.  Action on these issues will be followed up by the new Board.

Physical Plant: Norbert Bisek reported he and Hank Glieden completed painting the common area railings. Norbert will look into painting the rusting metal decks around the railings on the sidewalks on Abrego Ave.  Electrical boxes will also be looked at for possible repainting.

Landscape: Gerald Vigoren reported the landscaper put in a couple of trees.  All replacement trees are Arizona Heritage Oaks. The areas that need new planning will have cacti planted because they will not require irrigation. 

 There was some discussion about Tucson Electric Power sending out a notice offering trees for $8. These trees would provide shade and reduce cooling costs. 

The water leak near the T-box on the third hole was fixed. However, there remains a hole that apparently provides access to golf course employees to turn on the irrigation system.

 Gerald, responding to a question and reviewed reasons for adding gravel, and 4 large rocks near the access to the golf course by the corner of Wedge Way and Chipshot Dr.  

Some of the homes near the golf course were getting excessive amounts of water when the irrigation system is turned on.  Golf course maintenance people were cooperative and adjusted the system when requested.

ARC/Compliance: In Margie Glieden absence there was nothing to report.

Communication:  Carmen Scarlott mentioned the upcoming Potato bake in February and the March Ladies Luncheon where Elaine Leigh will cook Indian food.

Old Business:   

New Business:   

The meeting was adjourned at 10:02 a.m. 

Submitted by Ron Perlman, Secretary.

   
 

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