The Links at Santa Rita Springs HOA

PO Box 262
Green Valley, AZ 85622
 

Email: hoa@thelinkshoa.org

 

 

2009 Minutes

   
 
 

THE LINKS BOARD OF DIRECTORS MEETING
Dec 17, 2009

Directors Present: John Alley, Holly Arvanites, Norbert Bisek, Margie Glieden, Ron Perlman, Gerald Vigoren.
Directors Absent: Anita Lichter, Carmen Scarlott, Tom Sparby
Visitors:

The meeting was called to order at 9:00 a.m. by Holly Arvanites,vice president.

Member Forum:  

MOTION:  Moved that we approve the Minutes of the Nov 19, 2009 Directors Meeting.  M/S/C (Motion/Seconded/Carried)

Treasurer’s Report – John Alley, Treasurer, provided copies of the following:

  1. Links HOA Income & Disbursements report for 2009 4th.  Quarter (Dec 7, 2009)..

John Alley reviewed the Income and Disbursements, 4th. Quarter Report.

As of December 7th, we have spent 60.4% of the yearly budget.  The landscaper’s last bill for the year is expected within the next few days, and should be included in the year end fiscal report.  Expected HOA dues payments will be deposited after Jan 1st. Remaining cash on hand from 09 will be rolled over into the reserve account. 

John reported receiving an unusually high water bill of $67 vs. the usual charge of $22. There was a leak near the West side marquee that was fixed.  Jerry Vigoren will have our landscaper check for additional leaks.

MOTION:  Moved that we accept the Links HOA Income & Disbursements report (M/S/C)

John met with Ed Frantz who will officially be the Treasurer after the January 28th annual meeting.   Prior to the next HOA Board meeting, John will work with Ed in preparing the December Income & Disbursements report.

The invoice from SRSHOA Master Association of $5 per home, and from the Green Valley Community Coordinating Council (GVCCC) for $5.50 per home will be paid after January 1, 2010.

President’s Comments – In Anita Lichter’s absence there was nothing to report.

Secretary – Ron Perlman reported the HOA ballots and accompanying cover letter have been prepared and will be mailed out after January 1, 2010. 

Legal Affairs: In Tom Sparby’s absence, there was nothing to report.

Physical Plant: Norbert Bisek reported calling the gate company about continuing mechanical problems with the west entrance gate.  The problem was able to be fixed remotely.

Norbert will try to get the names of the 13 original approved exterior paint colors from current homeowners. Dunn Edwards should be able to provide the new names along with sample swatches.

Landscape: Gerald Vigoren is planning on putting a cement bench in the common area at the end of Chipshot Drive at a cost of $174. 

A home on Chipshot Drive has plants growing over their back wall that have encroached on common property. Gerald will ask the homeowner to trim the growth back.

Gerald saw a golf course worker driving a maintenance vehicle down Wedge Way towards the cart path that leads to The Fairways.  He was told not to use that entrance because of past problems where gravel and rock were accidentally deposited on our streets. This resulted in us having to clean the debris to prevent possible street damage.

ARC/Compliance:  Margie Glieden reported receiving, and approved the ARC request from a homeowner on Wedge Way who wanted to paint their house the same color as another home in the Links.

Communication: In Carmen Scarlott’s absence, there was nothing to report.

Old Business:   Ron Perlman reported adding the following to the web page that links to the ARC form: “Make sure you sign and date the form at the bottom of the Details of Application.”

New Business:   

The meeting was adjourned at 9:50 a.m. 

Submitted by Ron Perlman, Secretary.

THE LINKS BOARD OF DIRECTORS MEETING
Nov 19, 2009

Directors Present: John Alley, Holly Arvanites, Norbert Bisek, Margie Glieden, Anita Lichter, Ron Perlman, Carmen Scarlott, Tom Sparby, Gerald Vigoren.
Directors Absent:
Visitors:

The meeting was called to order at 09.02 a.m. by Anita Lichter, president.

Member Forum:  

MOTION:  Moved that we approve the Minutes of the Oct 15, 2009 Directors Meeting.  M/S/C (Motion/Seconded/Carried)

Treasurer’s Report – John Alley, Treasurer, provided copies of the following:

1.                   Links HOA Income & Disbursements report for 2009 4th.  Quarter (Nov 09, 2009).
2.                   Cover letter to be sent out with dues invoice.
3.                   Links HOA dues invoice.
4.                   Links HOA 2010 proposed budget.

John Alley reviewed the Income and Disbursements, 3rd. Quarter Report.

There are multiple CDs up for renewal, all of which are short term.  The incoming treasurer will have to decide how to reinvest maturing CDs. Current rates are very low. Last month we received only $1.17 in interest income.

As of the end of October we have spent 53% of the yearly budget.  We received a bill from the landscaper that will be reflected along with a payment to the gate company in next months Income & Disbursements report. We are fiscally strong and continue to grow our reserve funds.

MOTION:  Moved that we accept the Links HOA Income & Disbursements report (M/S/C)

The dues invoice and cover letter that will be mailed out on December 15th was presented and reviewed.

Except for minor changes, the 2010 proposed budget remained essentially the same as the previous budget. Anticipated income in 2010 is $44,080, and expected expenditures are $43,710. Included in expenditures is $8,000 for the reserves, and $4,000 for the streets.


MOTION:  Moved to accept the proposed 2010 budget (M/S/C)
MOTION:  Moved that Links HOA dues remain at $445 (M/S/C)

John Alley reported getting together with a homeowner who expressed an interest in treasurer responsibilities.  After reviewing the process and files John said the prospective homeowner seemed interested.

President’s Comments – Anita Lichter reported that she hasn’t received any negative feedback from the homeowner whose house was painted a questionable color in her absence.

Secretary – Ron Perlman had nothing new to report.

Legal Affairs: Tom Sparby provided an overview on a GVCCC sponsored legal forum covering the following: Assessment Collection, CC&Rs Enforcement, Administration and Governance. Forum guest panel attorneys included Phil Brown, Wendy Ehrlich and Carolyn Goldschmidt.  The discussion touched on new legislation that would have an impact on current CC&Rs.  Examples were: laws relating to satellite dishes, solar panels, and for sale signs. It was suggested the CC&Rs be brought up to date to include changes in the law. Tom will review the current CC&Rs and consult with Carolyn Goldschmidt about updating them.

Physical Plant: Norbert Bisek reported our streets should be good for another year or two before it would be necessary to apply another seal coat. Norbert volunteered to repaint the 6 common area railings he previously painted in 2006. Cost of paint will be billed to the HOA.

A mechanical problem with the west entrance gate resulted in the gate opening and closing continuously. John Alley noticed it; shut the power and closed the gate.  The gate company was notified and repaired the defective limit wheel that controls how far the gate opens.

Landscape: Gerald Vigoren reported two trees by the south side of the east Links entrance appear to be dying. They will be replaced with heritage oaks.  

A load of gravel is expected to be added on Wednesday, to the common area at the northwest end of Abrego.

Three plants were ordered to replace the ones that died near the Links west side marquee.

There was a brief discussion about trees and views.  During the discussion it was mentioned that the previous board had addressed this issue. In the recent legal seminar attended by Tom Sparby it was mentioned that views are not guaranteed by state statute, and homeowner associations cannot mandate it.

ARC/Compliance:  Margie Glieden reported receiving an ARC requests from the homeowner of the house that is south of the east gate entrance.  The first request was to change the house color to one that is the same as another house in the Links. The house will have added accent trim that is a little darker than the house color.  The second request was to raise the wall on the side of the house that faces the entrance in order to eliminate light coming into their bedroom from incoming cars. Both requests were approved.

Margie said that the ARC from on the web site is missing a place for the requesting homeowner’s signature. Ron Perlman will follow up and add a signature block to the form.

There was a continuing discussion about house colors. Norbert will get swatches of colors that are close to the original approved colors. Margie and Norbert will get together to provide a slate of acceptable colors at next months meeting.  Margie will include an article in the next newsletter covering information on house colors. .

Communication: Carmen Scarlott reported that preparations for Christmas party are coming along without any problems. 

Old Business:   Ron Perlman reported he needed to have names of homeowners to place on the ballot no later than the next board meeting in December. During the following discussion names of homeowners who will be contacted to serve.  Various options such as reducing the size of the board, hiring a management company, and leaving a position or two vacant in the hope of filling it later in the year were also mentioned. 

Margie Glieden has spoken to a homeowner about not leaving a truck in the driveway. She will monitor the situation and determine if additional actions will be needed. 

New Business:   

The meeting was adjourned at 10:12 a.m. 

Submitted by Ron Perlman, Secretary.

 

THE LINKS BOARD OF DIRECTORS MEETING
Oct 15, 2009

Directors Present: John Alley, Norbert Bisek, Margie Glieden, Anita Lichter, Ron Perlman, Gerald Vigoren.
Directors Absent: Holly Arvanites, Carmen Scarlott, Tom Sparby
Visitors:  Russ Symes, spokesperson for the Santa Rita Springs HOA Master Association.

The meeting was called to order at 10.02 a.m. by Anita Lichter, President.

Member Forum:  

MOTION:  Moved that we approve the Minutes of the Apr 16, 2009 Directors Meeting.  M/S/C (Motion/Seconded/Carried)

Treasurer’s Report – John Alley, Treasurer, provided copies of the following:

1.                   Links HOA Income & Disbursements report for 2009 3rd.  Quarter (Oct 01, 2009).
2.         Draft of a dues invoice designed to include voluntary contributions to the Links Social Committee.

John Alley reviewed the Income and Disbursements, 3rd. Quarter Report.

At the end of the 3rd. Quarter we have spent 52% of the yearly budget. 

The landscaper is behind in billing about three or four months. It is important that we receive an updated and current bill prior to the end of the year.  We did receive an increase of 2 percent for the landscape bill. This would be the first increase in approximately 4 years.  

All homeowner’s dues have been received. One homeowner was late sending in the dues and was fined $25 in late fees.

We have $94,648 in our Reserve Account. Our reserve target is $250,000.  Prior to closing out the financial reports for the current year, John wants to roll excess operating funds from 2009 into the Reserve Accounts.  We have operating funds of $30,654 that include a checking account, savings account, and a certificate of deposit. John anticipates having $20,000 - $25,000 that can be moved into the Reserve Account.

MOTION:  Moved to approve that the Treasurer, at the end of the calendar year, takes the excess operating funds for 2009 and puts them in the Reserve Account of which $5000 would go into the Streets and Properties Reserve Fund, and the balance into the Non-Dedicated reserves.

Farmers Water Company called John and said the HOA is required to have the drip system backflow tested by a certified firm. Gerald Vigoren called Green Valley Heating and Plumbing and the cost will be $140 yearly for the inspection and testing of both backflow valves.

John Alley reviewed a draft of the new dues invoice designed to include voluntary contributions to the Links Social Committee.  Since voluntary contributions become an asset, accounting for them will be necessary.

MOTION:  Moved we authorize the Treasurer to solicit voluntary contributions to fund The Social Committee   (M/S/C)

MOTION:  Moved that we accept the Links HOA Income & Disbursements report (M/S/C)

President’s Comments – Anita Lichter, president, reported that she has not heard from Representative Gabriel Gifford’s office in response to a request for help in dealing with erosion along the 8th fairway of the Torres Blancas golf course.   In the ensuing discussion, it was mentioned that work on the Anza Trail will include a bicycle path between the river and the golf course. This might result in having that area protected against additional erosion in order to insure the integrity of the bicycle path.

Secretary – Ron Perlman followed up on a complaint and sent a ticket notice to a homeowner on Greenside for excessive weeds.  This situation was rectified by the homeowner in a timely manner.

Ron read an email he received complaining about a homeowner who had been leaving a truck either in their driveway, or a neighbor’s driveway who is not here. Harry Cook said xxxx the homeowner was installing cabinets along the wall of the garage, and therefore, needed to temporarily keep the truck in the driveway. Harry will talk to the homeowner. Margie Glieden, ARC Coordinator, will monitor the situation and let Ron know if a ticket notice should be sent.

Legal Affairs: In Tom Sparby’s absence, there was nothing to report.

Physical Plant: In Norbert Bisek’s absence, there was nothing new to report.

Landscape: Gerald Vigoren reported a tree by the south side of the east entrance was loosing its leaves. Increasing the amount of water to the tree is helping the tree grow back lost leaves.

An Ocotillo on Fade that has been knocked down at least three times was replaced with a Saguaro. 

Another load of gravel will be added to the common area at the North West end of Abrego.  A tree in the same area that died was cut down and hauled away. The transplanted natural desert plants put in by Hank Glieden have improved the looks of the area.  A rotted piece of fence will also be replaced.

This year we will concentrate on plantings in the marquees near the entrance gates. Little Bunny Fountain Grass will also be planted in the common areas. These plants are hybrids and sterile. They will not spread.

ARC/Compliance:  Margie Glieden initiated a discussion about the need to have approved paint colors. After discussing the issue, it was decided that Margie will contact Norbert Bisek, Together they will create a list of approved exterior paint colors that would be as close as possible to the original Dunn Edwards colors.

Communication: In Carmen Scarlott’s absence, there was nothing new to report.

Old Business:   There was a discussion about the need to fill at least two vacant board positions for the coming year. In order to avoid hiring a management company, which would result in significant increases in HOA dues, board members will begin canvassing homeowners to serve.

There was a discussion about a homeowner who constantly flaunts HOA parking regulations. This homeowner has repeatedly indicated that he has no intention of abiding by HOA regulations.  Since this is an ongoing problem, it was suggested that Tom Sparby (Legal Affairs), contact our attorney to discuss our options in proceeding with this continuing problem.

New Business:   Ron Perlman reported receiving a complaint about a house on Chipshot Drive. The home appears to be owned by an absentee owner.  A draft letter to be sent out by certified mail strongly suggesting the homeowner paint the exterior of the house immediately was presented and approved.

 Russ Symes, former GVCCC president, informed the Board that the SRSHOA Master Association, of which the Links is a member, along with 5 other HOA’s, is exploring ways of dissolving.  This can be done if one of the member associations is willing to take responsibility for the liability of the cart path between The Greens and The Springs. The SRSHOA Master Association currently has approximately $30,000 in reserves and can collect $5 per home from each of the member associations. Last year, The Links paid the Master Association $470. With a financial incentive, the Greens might be willing to assume the responsibility.  This will enable the dissolution of the Master Association, and eliminate future annual assessments to member HOA’s.  This matter will be taken up at The Greens next board meeting.  If they agree to assume liability and make annual insurance payments, each member HOA will have to get approval of it’s homeowners via a ballot requiring approval from 67% of the homeowners.                                                             

The meeting was adjourned at 12:46 p.m. 

Submitted by Ron Perlman, Secretary.

THE LINKS BOARD OF DIRECTORS MEETING
May 21, 2009

Directors Present: John Alley, Holly Arvanites, Margie Glieden, Anita Lichter, Ron Perlman, Carmen Scarlott, Gerald Vigoren.
Directors Absent: Norbert Bisek, Tom Sparby.
Visitors: Madonna Moess

The meeting was called to order at 9:05 a.m. by Anita Lichter, President.

Member Forum:  

MOTION:  Moved that we approve the Minutes of the Apr 16, 2009 Directors Meeting.  M/S/C (Motion/Seconded/Carried)

Treasurer’s Report – John Alley, Treasurer, provided copies of the following:

1.         Links HOA Income & Disbursements report for 2009 2nd.  Quarter (May 01, 2009).
2.     Draft of a dues Invoice designed to include voluntary contributions to the Links Social Committee.

John Alley reviewed the Income and Disbursements, 2nd. Quarter Report.

The expenditure of street patching of $4368.61 was paid from the Streets & Property Reserve Fund.

MOTION:  Moved that we accept the Links HOA Income & Disbursements report (M/S/C)

John Alley reported one home transfer sale from Bauer to Nelson (2693 S.Chipshot Dr.), and one home sale pending from Crawford to Schmidt (2709 S. Greenside Pl.)  Closing is expected on June 29th.  

Second half 2009 dues notices were mailed out on May 15th.  One envelope came back with address unknown.  Ron Perlman will provide information on the correct address.  

President’s Comments – Anita Lichter, President, reported that she is still waiting to hear from Representative Gabriel Gifford’s office in response to a request for help in dealing with erosion along the 8th fairway of the Torres Blancas golf course.  Anita will make a point to meet with Gabriel Gifford or her representative during one of their scheduled meetings in Green Valley.

Anita reported receiving a letter from the GVCCC (Green Valley Community Coordinating Council) informing HOA’s of a series of meetings to discuss issues of common interest that affect association operations, and the community as a whole. The purpose is to help improve and/or resolve some of these issues or problems. The next meeting will be on 6/22/2009 at 8:30a.m.at the Abrego South Center.

Secretary – Ron Perlman reported notifying homeowners that the Newslinks is on line. Hard copies will be provided for homeowners that do not have computer access.

Ron reported emailing copies of 32 individual Ticket Items to each Board member.  The use of Ticket Notices provided a non confrontational mechanism to notify homeowners of infractions of the CC&R’s.  Of the 32 Ticket Items, we have only 4 or 5 different Ticket Items that have been used.

Legal Affairs: With Tom Sparby’s absence, there was no update on the April 29th workshop on HOA Legal Issues which was presented by Carolyn Goldschmidt.  Ron Perlman will contact Tom for an update.

Physical Plant: In Norbert Bisek’s absence there was nothing new to report.

Landscape: Gerald Vigoren reported a water problem at the north side of the west entrance by newly planted Mexican Primrose.

Two loads of gravel were added to the common area at the North West end of Abrego.  If the budget permits another load may be added at the end of the year. 

An Agave plant near the East side entrance gate was replaced by an Ocotillo, Gerald will have the landscaper check out another Agave in the same area that appears to be dying.

ARC/Compliance:  Margie Glieden initiated a discussion about the need to have approved paint colors.  Originally, Dorn Homes had a list of approved Dunn Edwards paint. Many of the paint colors on the approved list have been discontinued or had the name changed.  Margie will follow up upon her return to Green Valley in October.

Communication: Carmen Scarlott had nothing new to report.

Old Business:   In response to a homeowner complaint, Gerald Vigoren painted his new air conditioner the same color as the house, and also removed a decorative ladder.  Gerald requested a picture of the roof to check the placement of the satellite dish, and is planning to reposition it in a less conspicuous area of roof.

Holly Arvanites, Vice President, went to the SRSHOA Master Association quarterly meeting and reported they will compose a letter that will be sent out to all homeowners, asking them to agree to dissolve the umbrella organization. If 2/3 of the homeowners agree, GVR will also have to approve dissolving the Master Association.  Approval will result in an unresolved issue of ownership of the cart path between the Greens and The Springs.

New Business:   There was a discussion about the possibility of The Retreat at SRS and the Condominiums at Canoa Ranch petitioning GVR for membership. This would provide GVR with additional funds and possibly cause overcrowding at existing facilities.  If petitions are filed, GVR members will have to approve it.

The meeting was adjourned at 9:53 a.m. 

Submitted by Ron Perlman, Secretary.

THE LINKS BOARD OF DIRECTORS MEETING
April 16, 2009

Directors Present: John Alley, Holly Arvanites, Norbert Bisek, Margie Glieden, Anita Lichter, Ron Perlman, Carmen Scarlott, Tom Sparby.
Directors Absent: Gerald Vigoren.
Visitors: Chuck and Wilma Carrier, homeowners.

The meeting was called to order at 9:00 a.m. by Anita Lichter, President.

MOTION:  Moved that agenda item number 11 (the member forum agenda item) be moved to item 2.  M/S/C (Motion/Seconded/Carried).

Member Forum:  Wilma Carrier read a statement of concern about a homeowner who had replaced an air conditioner with a much larger unit; a satellite dish that was recently installed in the front part of the roof, and a “crooked” decorative ladder that was also located on the roof.

Pictures before the installation of the new air conditioner unit and satellite dish were provided along with a current picture.

After a brief discussion, Chuck and Wilma Carrier were advised the board needed time to discuss their concerns, and will later inform them of the decision. The Carriers were excused from the meeting.

The ensuing discussion included a review of the CC&R’s, in particular sections 9.2, 9.17, and 9.20 where the following is stated:

·        “The installation of any antenna, satellite dish or exterior device shall be made so as to minimize, to the greatest extent possible, the visual impact of the installation.”

·        “All evaporative coolers and air conditioning units shall be installed only as approved by  the Association.”

·        No unsightly articles or objects shall be permitted which are visible from adjoining Lots or from the street or any public way. The Board shall have the sole discretion in determining if any activity by an Owner, his/her family, invitees or lessees is in violation of this Section. “

All new replacement air conditioners are energy efficient and much bigger than the original units installed by Dorn.  Since the replacement is not a modification, it was decided that board approval should not be required.  In order to comply with, "exterior device shall be made so as to minimize, to the greatest extent possible, the visual impact of the installation." it should be painted the same color as the home.

MOTION:  Moved that the air conditioner be painted the same color as the house and that the homeowner consider repositioning the satellite dish to a less conspicuous area of the roof, and consider removing the ladder. M/S/C (Motion/Seconded/Carried)

MOTION:  Moved that we approve the Minutes of the Feb 19, 2009 Directors Meeting.  M/S/C (Motion/Seconded/Carried)

Treasurer’s Report – John Alley, Treasurer, provided copies of the following:

1.       Links HOA Income & Disbursements report for 2009 1st.  Quarter (Apr 03, 2009).

John Alley reviewed the Income and Disbursements, 1st. Quarter Report.

Percent of 2009 budget spent is 21.35% through the 1st quarter which is what would be expected at this time.  The only additional income will be from interest on CD’s, dues from approximately 20 homeowners who elected to pay in two installments, and fees from the sale transfer of homes.

There is one home transfer sale pending on 2693 S. Chipshot Dr.  Closing is expected at the end of the month.

John Alley reported signing the contract with Ace Asphalt for filling in the cracks on our streets. Norbert Bisek, Physical Plant, will provide additional information under Physical Plant.

MOTION:  Moved that we accept the Links HOA Income & Disbursements report (M/S/C)

President’s Comments – Anita Lichter, President, reported sending Representative Gabriel Gifford an email asking for assistance in dealing with erosion along the 8th fairway of Torres Blancas golf course.  Additional information will be provided pending a response from Representative Gifford.

Anita will talk to Barbara Servatka, Newslinks Editor, about getting a Newslinks out by June.  Anita requested that board members submit articles for the Newslinks.

Secretary – Ron Perlman reported submitting the 2010 schedule for The Links monthly board meetings and the annual meeting.  Board members will be notified as soon as the schedules are accepted and finalized by GVR.  Ron requested the Social Committee provide a date for the Links Annual Potato Bake as soon as possible.

A new Architectural- Change- Landscape, or Addition Request Form was posted on the Links website. After the homeowner completes the top part of the form, it can then be printed, and either emailed, or hand delivered to Margie Glieden, ARC/Compliance Coordinator. 

Legal Affairs: Tom Sparby reported contacting The Goldschmidt Law Firm, and will attend the April 29th workshop on HOA Legal Issues, which will be presented by Carolyn Goldschmidt at the Windmill Suits Inn in Tucson.

 Physical Plant: Norbert Bisek reported that Ace Asphalt will be sealing the cracks on Wednesday, April 22nd.  The cracks will be blown out and then filled.  The streets can be driven on after 30 minutes.  There was one area on Greenside Place of approximately 15’ x 4’ that will eventually have to be cut out and replaced.  Ace Asphalt said the cost of sending a crew to fix that area at this time was not recommended.

 Norbert requested a current list of local phone numbers in order to update the two Links entrance gate phone directories.  Ron Perlman will email a current Homeowner’s Directory to John Alley who will assist Norbert.  Only local landline numbers can be used. 

 Landscape: In Gerald Vigoren’s absence, it was reported that Gerald will give the golf course additional time to remove debris in the area across from 2693 -2699 S. Chipshot Drive, before asking our landscaper to clean out the area.

ARC/Compliance:  Margie Glieden reported talking to the homeowner of 2831 S. Fade Drive who was initially planning to paint the house a color that was deemed unacceptable.  After multiple conversations, the homeowner completed and signed an ARC form agreeing to paint the house the same color. Norbert Bisek gave the homeowner a can of the original paint.  

Communication: Carmen Scarlott reported the Social Committee made $35 at the Ladies Tea. There was an ongoing discussion pertaining to ways of raising money for the social committee. One idea was to include a request for funds along with the dues letters.  Any homeowner wanting to make a contribution would write in an amount and add it to the dues. 

There was a discussion about getting some of the newer homeowners involved in the community.  One idea being pursued is to invite new homeowners to a newcomers meeting where coffee, donuts, etc will be served. 

Old Business:

New Business:   

The meeting was adjourned at 10:28 a.m. 

Submitted by Ron Perlman, Secretary.

THE LINKS BOARD OF DIRECTORS MEETING
March 19, 2009

Directors Present: John Alley, Holly Arvanites, Margie Glieden, Ron Perlman, Tom Sparby.
Directors Absent: Anita Lichter, Carmen Scarlott, Gerald Vigoren.
Visitors: Hank Glieden, Al  Zaeske

Note:  Norbert Bisek, homeowner, attended the meeting.  Mr. Bisek will officially become a member of the board at the next meeting with the return of the board president and an affirmative vote by the board.  This will bring the total number of board members to 9.

The meeting was called to order at 9:12 a.m. by Holly Arvanites, Vice President.

MOTION:  Moved that we approve the Minutes of the Feb 19, 2009 Directors Meeting.  M/S/C (Motion/Seconded/Carried)

Treasurer’s Report – John Alley, Treasurer, provided copies of the following:

1.       Links HOA Income & Disbursements report for 2009 1st.  Quarter (March 02, 2009).

John Alley reviewed the Income and Disbursements, 1st. Quarter Report.

Under Community Relations is an entry of $150 for the Links Social Committee. The Social Committee, through fund raising activities, will be responsible for replenishing funds to cover costs of future events.  At Carmen’s request, John created a form to track debits and credits.

Income taxes of $1614 were paid.  Unlike individuals, HOA’s have a March 15th deadline for filing.  Income interest of $0.83 was received in February.  Our current ending balance at the end of February is $142,918.  Spending is currently at 3% of what budgeted.

MOTION:  Moved that we accept the Links HOA Income & Disbursements report (M/S/C)

President’s Comments – In Anita Lichter’s absence there was nothing to report.

Secretary – Ron Perlman reported receiving the 2010 reservation forms from Green Valley Recreation.  Based on priorities and continued growth of GVR facilities, exact dates may not be available. All reservation requests will be processed in the order they are received. Ron will submit the forms as soon as possible. HOA Board meetings will continue to be the third Thursday of each month at 9:00 a.m.

Legal Affairs: Tom Sparby reported that he was unable to attend the GVCCC sponsored workshop on legal issues that currently affect HOA's. Tom will contact attorney Carolyn Goldschmidt’s office and request copies of handouts that were distributed at the workshop.  Attempts to get additional information will be made by contacting other HOAs.

Physical Plant: Norbert Bisek asked Ace Asphalt to evaluate the condition of our streets. The sealer is good for another two years but cracks need to be filled.  Ace quoted a price of $4,368 for 185 gallons of crack sealer to fill cracks of a ¼ inch or wider.  Norbert will get two more bids, and then decide on which company to use to fill in the cracks.

An audit of homeowner’s local phone numbers will be done for the purpose of keeping the phone numbers in the Links entrance gates current. Altech will be informed and make any necessary changes.

Landscape: In Gerald Vigoren’s absence, it was reported that Gerald received a complained about damage to an HOA wall. Upon further investigation, it was determined that the wall belonged to the Homeowner on lot 1.

ARC/Compliance:  Margie Glieden’s reported receiving only minor inquires.

Communication: In Carmen Scarlott’s absence there was nothing to report.

Member Forum:  Al  Zaeske, homeowner, reported that last year he talked to Torres Blancas about an accumulation of debris left from trimming trees and bushes by the wash across from his and a neighbors house.  Debris is building up again.  Al was informed to contact Gerald Vigoren, our Links Landsape Chaiperson, for follow-up.

Old Business:

New Business:   

The meeting was adjourned at 9:38 a.m. 

Submitted by Ron Perlman, Secretary.

THE LINKS BOARD OF DIRECTORS MEETING
Feb 19, 2009

Directors Present: John Alley, Holly Arvanites, Margie Glieden, Anita Lichter, Ron Perlman,
Carmen Scarlott, Tom Sparby, Gerald Vigoren.
Directors Absent:
Visitors: Hank Glieden.

The meeting was called to order at 9:15 a.m. by Anita Lichter, President.

MOTION:  Moved that we approve the Minutes of the Jan 15, 2009 Directors Meeting.  M/S/C (Motion/Seconded/Carried)

Treasurer’s Report – John Alley provided copies of the following:

1.       Links HOA Income & Disbursements report for 2009 1st.  Quarter (Feb 08, 2009).

John Alley, Treasurer, reviewed the Income and Disbursements, 1st. Quarter Report.

Spending is currently at 3.3 % of what is budgeted. This is not unusual for this time of the year because income which is comprised of dues and interest, comes in early in the year.  Of the dues that were collected $15,000 of operating funds were placed in a 7 month CD. The rest remains liquid to meet spending needs for the next 7 months. 

All HOA dues are paid. Income from 22 homeowners that have opted for the two payment plan is expected in June.

MOTION:  Moved that we accept the Links HOA Income & Disbursements report (M/S/C)

President’s Comments – Anita Lichter

Anita Lichter provided an ARC request form for a neighbor wanting to install an awning. The request was given to Margie Glieden, ARC/Compliance, for follow up.

In order to encourage homeowner participation, Anita will contact Barbara Servatka about putting together a newsletter. 

Secretary – Ron Perlman reported receiving a phone call from a homeowner complaining about debris left in the common area behind homes at the northwest end of Fade drive.  An email was also received from another homeowner in the same area reporting that a landscaper left a pair of leather work gloves.   The email also mentioned the large truck that brought in gravel left large ruts about a foot deep and 25 feet long.  Ron forwarded the email to Gerald Vigoren, Landscape, for follow-up.

Legal Affairs: Tom Sparby reported he will be attending a GVCCC sponsored workshop on legal issues that currently affect HOA’s.  The workshop will be held on Wednesday, March 4th at 1:30pm.  The Links attorney, Carolyn Goldschmidt, will be the guest speaker.

There was a discussion about a series of articles in the Green Valley paper about involuntary dues paid to GVR, and a movement by some homeowners attempt to not pay. 

Physical Plant: Hank Glieden reported receiving a file containing the Physical Plant survey, and check list.  A second file with repaving information was not passed along. If the file cannot be located, John Alley will reprint some of the missing information which is stored on his computer.  John Alley will give Hank the key to gates that provides access to a reset button. After the meeting, John will show Hank how to manually open the gates in the event of a malfunction. 

The west gate circuit board that was replaced last year was malfunctioning, and will be removed and sent in for repair or replacement. There will be no cost to the HOA because the board is under warranty. The gate may be out of service for 3 weeks.

Landscape: Gerald Vigoren reported the Links west entrance marquee is not illuminated properly. The landscaper will be informed to move the bush that is blocking the light.

4 truckloads of gravel were placed in the common area behind the homes at northwest end of Fade Drive. Deep rear wheel marks left by the truck will be fixed.  The golf course landscaper trimmed trees in the Links common area mentioned above.  If Torres Blancas doesn’t pick up the debris, Gerald will have our landscaper clean out the area.

 Perennial flowers were planted in the four planters directly in front of the Links marquees at the west and east side of Abrego. Flowers that were previously planted there were lost because of a faulty water timer that was subsequently fixed.

The landscaper will plant some non propagating pampas grass.

ARC/Compliance:  Margie Glieden’s reported receiving only minor inquires.

Communication: Carmen Scarlott reported receiving updated binders that are mailed to all new homeowners after closing.  Prior to mailing out the next binder, Carmen will make sure it is updated with the current fiscal data.

Carmen submitted a bill for $78 for costs related to the recent Links potato bake.  In the ensuing discussion it was decided to provide seed money for the Social Committee who will be responsible for replenishing funds to cover future costs. Carmen will keep the Social Committee funds, and John Alley, Treasurer, will keep track of income and expenses.   John Alley will give Carmen a check for$150.

MOTION:  Moved that we give the Links Social Committee one time only seed funding of $150. The Social Committee, through fund raising activities, will be responsible for replenishing funds to cover costs of future events during the year. (M/S/C)

Member Forum:  N/A

Old Business:  Anita Lichter, President, initiated a discussion about potential homeowners who may be interested in filling the current vacant Physical Plant position on the Board. There were additional discussions about encouraging homeowner’s participation in community functions. Carmen was provided a list of homeowners that moved into the community within the past couple of years. 

After a long discussion about erosion along the 8th fairway of Torres Blancas golf course, Anita Lichter offered to call Congresswoman Gabriel Gifford’s office to seek help.  During the discussion, it was mentioned that we may be able to get FEMA (Federal Emergency Management Agency) involved.

New Business:   Holly Arvanites, Vice President, attended  the recent meeting of the SRSHOA Master Association. Within two months, the Master Association expects to hear from their new attorney who should have more information as to the feasibility of dismantling the organization. Holly also reported that Silver Springs stopped paying dues to the Master Association. The next meeting of the SRSHOA Master Association will be in May.

The meeting was adjourned at 10:20 a.m. 

Submitted by Ron Perlman, Secretary.

THE LINKS BOARD OF DIRECTORS MEETING
Jan 15, 2009

Directors Present: John Alley, Holly Arvanites, Tom Myers, Ron Perlman, Gerald Vigoren.
Directors Absent: Fred Bader, Margie Glieden, Carmen Scarlott.
Visitors: No visitors.

The meeting was called to order at 9:07 a.m. by Tom Myers, President.

MOTION:  Moved that we approve the Minutes of the Dec 15, 2008 Directors Meeting.  M/S/C (Motion/Seconded/Carried)

Treasurer’s Report – John Alley provided copies of the following:

      1.   Links HOA Income & Disbursements reports for 2008 4th.  Quarter (Dec 31, 2008).
2.       Links HOA Income & Disbursements reports for 2008 (Summary by Quarter).
3.       Links HOA Balance Sheet (Jan 01, 2009).
4.   Links HOA 2008 Income.
5.   Reserve Position Statement (Adopted Oct 18, 2008).
6.   Article reprint about special assessments.

John Alley, Treasurer, reviewed the Income and Disbursements, 4th. Quarter Report, 2008.

After adjustments made for reserve contributions, the Links spent 83% of the 2008 budget. Only the “Supplies, Plants, Labor”, and “Income Taxes” line items was over budget.  

The above handouts will be distributed and reviewed at the Annual Meeting.  The Links revised 2009 budget will also be included with the above handouts.

In order for them to avoid late payment fees of $25, John Alley will contact the nine homeowners who have not sent in HOA dues checks.

MOTION:  Moved that we accept the Links HOA Income & Disbursements report (M/S/C)

President’s Comments – Tom Myers will solicit interest in filling a vacant Board position at the Annual Meeting due to a last minute withdrawal by a homeowner who initially volunteered to serve.

There was a discussion covering preparations needed for the Annual Meeting, as well as the following Organizational Meeting of the new Board whose purpose is to determine Board member roles for 2009.

Secretary – Ron Perlman reported receiving enough ballots to establish a quorum at the Annual Meeting.  Ballots will be turned over to Ed Frantz who will announce the results. Ron will contact GVR to make sure the Anza Room will be configured to meet our needs for the Annual Meeting.

Ron provided copies of a letter returned with the ballots questioning procedural issues relating to balancing the board and proxy mailed to all homeowners. Tom Myers will respond to this letter at the Annual Meeting.

Legal Affairs: In Carmen Scarlotts absence there was nothing to report.

Physical Plant: In Fred Baders absence there was nothing new to report.

Landscape: Gerald Vigoren reported that every Wednesday he and David Morales walk the common areas to assess needs, and follow up.  David Morales informed Gerald to expect an increase of 2 or 3 percent for the landscape bill. This would be the first increase since 2006.

The area at the end of Chipshot behind Fade was treated for weeds to insure that weeds do not come up from under recently placed gravel. Other common areas are treated with pre-emergent in the spring and fall.  Gerald will remind our landscaper to make sure this is done this spring.

ARC/Compliance:  Margie Glieden’s absence there was nothing to report.

Communication: Nothing new to report.

Member Forum:  N/A

Old Business:  Funding a potential shortfall for Spuds & Suds Dinner was brought up.  During the discussion of this matter, it was decided it would be better to defer this issue for the new board convening in February.

New Business:   None

The meeting was adjourned at 10:00 a.m.                              

Submitted by Ron Perlman, Secretary.

   
 

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